West Sussex County Council Care and Support at Home Tender

West Sussex County Council Care and Support at Home Tender

The requirement is for the delivery of care and support at home services to be provided in West Sussex to service users referred by West Sussex County Council and West Sussex Clinical Commissioning Group. 4 Lots.

United Kingdom-Chichester: Health and social work services

2020/S 050-119913

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West Sussex County Council
Postal address: County Hall, West Street
Town: Chichester
NUTS code: UKJ2
Postal code: PO19 1RG
Country: United Kingdom
Contact person: Alison Eastman
E-mail: alison.eastman@westsussex.gov.uk
Telephone: +44 330224813
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WSCC AE Care and Support at Home

Reference number: CWSCC – 030500

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The requirement is for the delivery of care and support at home services to be provided in West Sussex to service users referred by West Sussex County Council and West Sussex Clinical Commissioning Group. The services will deliver short and long-term care and support services to support people to maximise levels of independence and to live at home. The services will be delivered through a strength based and enablement approach to reduce the reliance on care services wherever possible making use of existing community resources and personal social networks that will improve outcomes for people whilst promoting wellbeing and keeping people safe. Full information is provided in the procurement documents.

II.1.5)Estimated total value

Value excluding VAT: 289 804 778.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Level 1 Requirement

Lot No: Lot 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

County of West Sussex.

II.2.4)Description of the procurement:

These areas have significant levels of demand and reflect around 85 % of the Council’s business. Two providers (one Primary, one Secondary) are sought in each area in order to enable contingency in these high-volume areas, whilst providing volumes to enable sustainable business models. Demand that cannot be met by the primary or secondary provider will be met by the reserve providers for that area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to a review of requirements and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Level 2 Requirement

Lot No: Lot 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

Within the County of West Sussex.

II.2.4)Description of the procurement:

These areas have less demand and reflect around 13 % of the Council’s business. Historically they can be more challenging areas to sustain business within. A minimum guarantee of block hours will be offered in these areas to enable providers to be assured of a level of business to support sustainability and continuity for customers. Demand that cannot be met by the primary provider will be met by the reserve providers for that area.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to a review of requirement and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Level 3 Requirement

Lot No: Lot 3

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

Within the County of West Sussex.

II.2.4)Description of the procurement:

These areas present a significant proportion of the geography of the County; however demand represents only around 2 % of the Council’s Managed Budget business. Services required in these areas will be sought from the reserve list of providers for each Area. Should providers be able to offer services to out of county customers this should be identified by selecting the ‘Out of County’ Area in Lot 3.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to review of requirement and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Level 4 Requirement

Lot No: Lot 4

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

Within the County of West Sussex.

II.2.4)Description of the procurement:

The Council will appoint providers that can offer live-in service provision to a reserve list. Should providers be able to offer live-in service provision this should be identified within the reserve list.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to review of requirement and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

CQC registration, as noted in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Due to large scale staffing and infrastructure required to support services, plus continuity of care for service users.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/04/2020
Local time: 13:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The framework is intended to be the sole vehicle for sourcing of care and support at home services from the commencement date. As such, in addition to the services detailed in the specification, the Council intends to use the framework, including utilising reserve arrangements or further competitions in lot 3, to develop, test, evaluate and, where appropriate, roll-out new and innovative ways of commissioning and delivering care and support at home to support service users to increase and maintain levels of independence. Lot 3 (reserve arrangements) will be open for additional joiners throughout it’s contractual lifespan. It is the intention that the below CCGs (and, if relevant, their successor organisations) can purchase their own services under this arrangement: Coastal West Sussex CCG, The Causeway, Worthing BN12 6BT Crawley CCG, Lower Ground Floor Crawley Hospital, West Green Drive, Crawley RH11 7DH Horsham and Mid Sussex CCG, Lower Ground Floor Crawley Hospital, West Green Drive, Crawley RH11 7DH A bidder briefing event is being held on Tuesday 17 March 2020 at 14.00 at the Billingshurst Centre, Roman Way, Billingshurst RH14 9EW. The event will cover; An overview of the requirements; Explanation of the process; Q & A; Using the WSCC e-Sourcing Portal. Please send a message on the e-Sourcing Portal by 13 March 2020 and advise who from your organisation will be attending.

VI.4)Procedures for review

VI.4.1)Review body

Official name: West Sussex County Council
Town: Chichester
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/03/2020