West Sussex County Council Highways Term Maintenance Contract 2017 – 2027

West Sussex County Council Highways Term Maintenance Contract 2017 – 2027

The following Services are to be delivered through the contract: 1 Reactive Response. 2 Winter Service.
3 Drainage Cleansing. 4 Routine Maintenance Structures. 5 Structures Maintenance (Routine, Programmed & Reactive).

United Kingdom-Chichester: Repair, maintenance and associated services related to roads and other equipment

2017/S 084-164627

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
Contact point(s): The Head of Procurment
PO19 1RG Chichester
United Kingdom
E-mail: BSDProcurement@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Sussex County Council, Surrey County Council, East Sussex County Council, Kent County Council, Hampshire County Council, Brighton & Hove City Council, Medway Council, Adur District Council, Arun District Council, Chichester District Council, Crawley Borough Council, Horsham District Council, Mid Sussex District Council, Worthing Borough Council, This contract can be used by the following UK public sector bodies (and any future successors to these organisations): Central government departments, arm’s length bodies and agencies (listed here: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm) Local authorities (listed here: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG) and http://geoportal.statistics.gov.uk/datasets?q=Administrative%20Maps&sort_by=name)NHS bodies (listed here: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx)Registered Providers (listed here: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing)Any other public sector body listed here: https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

WSCC — SC — Highways Term Maintenance Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 000 and 750 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The following Services are to be delivered through the contract:
1 Reactive Response.
2 Winter Service.
3 Drainage Cleansing.
4 Routine Maintenance Structures.
5 Structures Maintenance (Routine, Programmed & Reactive).
6 Tree Maintenance.
7 Hedge Maintenance.
8 Weed Control.
9 Grass Cutting.
10 Carriageway Resurfacing including Insitu Recycling schemes.
11 Carriageway Patching and Reconstruction schemes.
12 Carriageway Surface Dressing & Micro surfacing schemes.
13 Carriageway High friction Surfacing & Carriageway Re-texturing Services.
14 Footway Resurfacing and reconstruction including Insitu Recycling.
15 Footway Micro surfacing schemes.
16 Drainage (Repairs& Programmed Work).
17 Provision and Maintenance of Road Signs.
18 Road Marking and Studs (Repair & New including Annual Survey).
19 Highways Improvement Schemes.
20 Vehicle Restraint Systems (including Pedestrian Guard Rail & Culvert Rails) — Routine and Emergency & schemes.
21 Rechargeable (Green) Claims.
The following Services are potential requirements and may be included in the new Highway Maintenance Term Contract subject to acceptable detailed proposals received during the Competitive Dialogue Phase:
1. Customer Stakeholder Management.
2. Highways Operational Management.
3. Network Management.
The following Services may be considered as future potential Services requirements should the Employer consider it appropriate subject to the usual governance guidelines, the Services may include but not be limited to:
1. Asset Management.
2. Traffic signals Maintenance.
3. Public rights of Way / Countryside Services.
4. Highways and Transport Professional Services.
5. Management of Infrastructure Projects.
6. Management of Improvement Projects.
7. Integration and depot improvement.

II.1.6)Common procurement vocabulary (CPV)

50230000, 45233100, 45112710, 45233280, 66512100, 63712200, 34996100, 44113910, 45232450, 34922100, 50232200, 44113900, 71311210, 45233130, 45233141, 45232451, 45233210, 45233223, 45213352, 45233120, 34992100, 45232452, 77211500, 45112730, 45233220, 45233229, 45233290, 45233293, 45112700, 45233291, 71311220, 45233000, 42965110, 50232000, 45233294

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As out lined in the tender docs.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WSCC – 014019

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This initial contract term is for 7 years with a option to extend for up to a further 3 years. A tenderers briefing will be held by the Employer to which each tenderer will be invited to send a maximum of four representatives. This will include briefings by the Employer and an opportunity to talk with key representatives of the Employer. It will also include further guidance on tender requirements, and how to complete the Cost Model and the procurement process. Please can you confirm the names, job titles and email address for the people who will be attending the event Via the Intend portal.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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