Westminster City Council IT Digital Partner Framework

Westminster City Council IT Digital Partner Framework

The strategic partners would be made up of 3 large scale enterprises and up to 6 small scale enterprises.

United Kingdom-London: Software consultancy services

2020/S 237-586934

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Westminster City Council
Postal address: 64, Victoria Street
Town: London
NUTS code: UKI LONDON
Postal code: SW1E 6QP
Country: United Kingdom
Contact person: Tai Gbadebo
E-mail: tgbadebo@westminster.gov.uk
Internet address(es):
Main address: www.capitalesourcing.com
Address of the buyer profile: www.westminster.gov.uk

I.1)Name and addresses

Official name: Royal Borough of Kensington and Chelsea
Postal address: Hornton Street
Town: London
NUTS code: UKI LONDON
Postal code: W8 7NX
Country: United Kingdom
Contact person: Tai Gbadebo
E-mail: tgbadebo@westminster.gov.uk
Internet address(es):
Main address: www.capitalesourcing.com
Address of the buyer profile: www.rbkc.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

IT Digital Partner Framework

 

Reference number: prj_WCC_17265

II.1.2)Main CPV code

72266000 Software consultancy services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Westminster City Council (‘the Authority’) is seeking to appoint up to nine strategic partners on to its digital partner framework. The strategic partners would be made up of 3 large scale enterprises and up to six small scale enterprises to help deliver it’s digital roadmap, support strategic outcomes delivery and episodic provision of resources to meet the Council’s requirements.

The framework will be made up of 7 lots:

Lot 1: Smartcity technologies. 1 SME admitted on the lot,

Lot 2: Microsoft dynamics CRM. 1 SME admitted on this lot,

Lot 3: User centred design and digital. 1 SME admitted on this lot,

Lot 4: Web technologies (Drupal) specialist.1 SME admitted on this lot,

Lot 5: Application development and Integration. 1 SME admitted on this lot,

Lot 6: Cyber Security. 1 SME admitted on this lot,

Lot 7: General covering lots 1-6 open only to LSEs. Max of 3 admitted on the framework.

 

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Smartcity Technologies

 

Lot No: 2

II.2.2)Additional CPV code(s)

32000000 Radio, television, communication, telecommunication and related equipment
48000000 Software package and information systems
65000000 Public utilities
72000000 IT services: consulting, software development, Internet and support

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London.

 

II.2.4)Description of the procurement:

Provision of Smartcity technologies, resource capabilities and the delivery of Smartcity technologies solutions. Ad-hoc provision of resources to augment existing Council team.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 40
Objective criteria for choosing the limited number of candidates:

The highest scoring 10 LSEs will be shortlisted for the lot 7, whilst the 5 highest scoring SMEs per lot will be shortlisted.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend the contract for a further 24 months at the end of the initial term.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Microsoft Dynamics

 

Lot No: 3

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48780000 System, storage and content management software package
72000000 IT services: consulting, software development, Internet and support
72266000 Software consultancy services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London.

 

II.2.4)Description of the procurement:

Provision of microsoft dynamics capabilities, developers, CRM consultants and other CRM related products, resources and outcomes.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months extension.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 40
Objective criteria for choosing the limited number of candidates:

The highest scoring 10 LSEs will be shortlisted for the lot 7, whilst the 5 highest scoring SMEs per lot will be shortlisted.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend for up t a further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cyber Security/Risk

 

Lot No: 1

II.2.2)Additional CPV code(s)

48730000 Security software package
48732000 Data security software package
72212732 Data security software development services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London.

 

II.2.4)Description of the procurement:

 

The provision of cyber security capabilities, vulnerability detection and testing, penetration testing and adoption of NCSC standards.

Data protection, data management and information security capabilities, management and consultancies.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 20

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend the contract for a further 24 months at the end of the initial term.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Web Technologies

 

Lot No: 4

II.2.2)Additional CPV code(s)

72212222 Web server software development services
72413000 World wide web (www) site design services
72415000 World wide web (www) site operation host services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London.

 

II.2.4)Description of the procurement:

Provision of website design capabilities, digital delivery capabilities in line with Government Digital Service (GDS) digital by default service standards. Provision of dev-ops capabilities, drupal developers, service designers, UX developers and designers. Provision of end to end user journeys, accessibility testing and support.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 40
Objective criteria for choosing the limited number of candidates:

The highest scoring 10 LSEs will be shortlisted for the lot 7, whilst the 5 highest scoring SMEs per lot will be shortlisted.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend the contract for a further 24 months at the end of the initial term.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Networking

 

Lot No: 5

II.2.2)Additional CPV code(s)

48200000 Networking, Internet and intranet software package
72212215 Networking developers software development services
72212219 Miscellaneous networking software development services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London

 

II.2.4)Description of the procurement:

Provision of IT networking and ICT capabilities and consultancy services. IT Architecture, IT service management, IT operations and infrastructure, ICT quality and testing; IT training and business architecture capabilities.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 40
Objective criteria for choosing the limited number of candidates:

The highest scoring 10 LSEs will be shortlisted for the lot 7, whilst the 5 highest scoring SMEs per lot will be shortlisted.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend the contract for a further 24 months at the end of the initial term.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

End User Computing

 

Lot No: 6

II.2.2)Additional CPV code(s)

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London.

 

II.2.4)Description of the procurement:

Provision of End User Computing capabilities, computer selection, consultancy service.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months extension.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 40
Objective criteria for choosing the limited number of candidates:

The highest scoring 10 LSEs will be shortlisted for the lot 7, whilst the 5 highest scoring SMEs per lot will be shortlisted.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

General Lot

 

Lot No: 7

II.2.2)Additional CPV code(s)

72000000 IT services: consulting, software development, Internet and support

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

London.

 

II.2.4)Description of the procurement:

Provision of consultancy services, software development, service design, ICT project and programme management, information security capabilities, IT networking, software development and optimisation; EUC, dev-ops, UX, third party integration provider.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 40
Objective criteria for choosing the limited number of candidates:

The highest scoring 10 LSEs will be shortlisted for the lot 7, whilst the 5 highest scoring SMEs per lot will be shortlisted.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is an option to extend for further 24 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers must have domain experience in the areas they are bidding for. Selected suppliers will be evaluated on their technical capabilities and the commercial offer. Top 3 ranked LSE and up to) 6 SMEs (each SMEs topping each lot) will be awarded to the framework. SMEs can respond to more than 1 lot but can only be appointed to 1 lot on the framework

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

 

Balanced scorecard – 360 degree feedback loop on supplier and council performance to the digital partner framework.

Monthly operational meeting – managed using the balanced scorecard.

Quarterly strategic meeting – Roadmap and pipeline review.

Performance improvement plans – output of the scorecard.

Social Value delivery plan – used to manage and monitor the delivery of the Framework social value commitment and the SoW level social value commitment.

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/12/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/01/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

To register an expression of Interest go via the E-procurement portal CapitalESourcing – https://www.capitalesourcing.com

To view details of the Opportunity and any modifications please click the following link and enter your Username and Password:

https://www.capitalesourcing.com/esop/guest/login.do?qvu=77272493016C00C9E78B

Or browse as follows:

— connect to https://www.capitalesourcing.com

— enter your Username and Password,

— go to published opportunities,

— click on the project Title ‘IT Digital Partners Framework’ to view details.

Is if free to register on the site?

The full list of all current Opportunities can always be accessed at: https://www.capitalesourcing.com/esop/guest/go/public/opportunity/current

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Procurement Services, Westminster City Council
Postal address: 64 Victoria Street
Town: London
Postal code: SW1E 6QP
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Centre for Effective Dispute Resolution
Postal address: International Dispute Resolution Centre, 70 Fleet Street
Town: London
Postal code: EC4Y 1EU
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: HM Courts and Tribunal Service
Postal address: Tribunal Service High Court, Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
Internet address: www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

VI.5)Date of dispatch of this notice:

30/11/2020