White Goods Service – Invitation to Tender

White Goods Service – Invitation to Tender

Worcester City Council is inviting Tenders from Suppliers for the co-ordination, supply, delivery and installation of white goods to eligible applicants.

United Kingdom-Worcester: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2017/S 184-377133

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Worcester City Council
The Guildhall, High Street
United Kingdom
E-mail: procurement@worcester.gov.uk
NUTS code: UKG12
Internet address(es):Main address: http://www.worcester.gov.uk/

Address of the buyer profile: http://www.worcester.gov.uk/

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


White Goods Service (Discretionary Welfare Assistance Scheme).

Reference number: DN287431

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Worcester City Council is inviting Tenders from Suppliers for the co-ordination, supply, delivery and installation of white goods to eligible applicants of the Worcester City Discretionary Welfare Assistance Scheme. Currently, applications are received from support agencies on behalf of their clients to the Worcestershire Hub, where they are assessed for eligibility and then forwarded onto the current Appointed Supplier to arrange the purchase, delivery and installation of white goods directly with the applicant and support agency.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG12

II.2.4)Description of the procurement:


The Council requires the Appointed Supplier to co-ordinate and supply the white goods element of the Worcester City Discretionary Welfare Assistance Scheme. This service is referred to as ‘White Goods Service (DWAS)’. This scheme will operate within the administrative boundary of Worcester City Council, i.e. within the city of Worcester only.

Worcester City Council previously operated the South Worcestershire Discretionary Welfare Scheme on behalf of Worcester City, Wychavon and Malvern Hills District Councils. This scheme has been in operation since April 2013 and was developed following the ceasing of Community Care Grants and Crisis Loans available through the Social Fund.

Government funding for the South Worcestershire Discretionary Welfare Assistance Scheme has been exhausted and the scheme therefore ceased from 31.5.2017, with the 3 district Councils developing their own local schemes to meet the needs of residents. Worcester City Council will be delivering a new Worcester City Discretionary Welfare Assistance Scheme from Monday 13.11.2017, which will only be available to eligible residents of Worcester City. The scheme will be very similar to the current South Worcestershire Discretionary Welfare Assistance Scheme, with a few small changes. The scheme will continue to provide assistance in the form of energy and food vouchers, and the provision of white goods. This tendering process is for the white goods element of the scheme.

Suppliers are invited to submit a Tender for the provision of the Service in accordance with the Information and Instructions to Tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The duration of the Contract will be for 2 years from the Commencement Date, with the option to extend for up to a further 2 years subject to funding and performance. Any extension will be agreed by serving no less than 3 months notice.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/10/2017
Local time: 12:10

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Council is using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.

To gain access to the Invitation to Tender documents (ITT) suppliers will need to register their company details at the above website. Once registered, suppliers will be emailed a log-in and password which will allow them to gain access to the tender documents. Tenderers will need to electronically submit an expression of interest and then follow the instructions on screen to get copies of the procurement documents. Tenderers should submit their completed ITT documents and accompanying documentation via the Pro-Contract on-line portal by 12:00 noon Monday 23.10.2017.

Any supplier questions will also need to be submitted via the Pro-Contract portal website.

Any clarifications and further tender documents will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on 01670 597136 who are available between the hours of 8:30 and 17:30 Monday to Friday (excluding UK Public Holidays).

VI.4)Procedures for review

VI.4.1)Review body

United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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