White Rose Looked After Children Residential Framework Agreement

White Rose Looked After Children Residential Framework Agreement

Block contracting arrangements with specific providers at pre-determined price and volume, Framework Agreements consisting of a list of approved providers, Spot purchasing directly from organisations as and when necessary.

UK-Leeds: welfare services for children and young people

2012/S 198-325987

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Procurement Unit 4th Floor West, Civic Hall, Calverley Street,
For the attention of: Rachael Grimes
LS1 1UR Leeds
UNITED KINGDOM
Telephone: +44 7891272422
E-mail: rachael.grimes@leeds.gov.uk
Fax: +44 1133952452

Internet address(es):

General address of the contracting authority: www.leeds.gov.uk

Address of the buyer profile: http://scms.alito.co.uk

Electronic access to information: http://scms.alito.co.uk

Electronic submission of tenders and requests to participate: http://scms.alito.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

City of Bradford MDC
UK
Bradford
UNITED KINGDOM

Doncaster MBC
Corporate Procurement, Council House
DN1 3AD Doncaster
UNITED KINGDOM

Calderdale Council
UK
Halifax
UNITED KINGDOM

Kirklees Council
Town Hall, Ramsden Street
HD1 2TA Huddersfield
UNITED KINGDOM

Wakefield Council
UK
Wakefield
UNITED KINGDOM

Rotherham Metropolitan Borough Council
UK
Rotherham
UNITED KINGDOM

Sheffield City Council
UK
Sheffield
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

LCC24474: White Rose Looked After Children Residential Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 35
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 176 000 000,00 and 300 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The initial participating member authorities (Leeds, Bradford, Wakefield, Calderdale, Kirklees, Doncaster, Sheffield and Rotherham) currently adopt a wide range of purchasing activities in order to secure sufficient residential care and to meet local demand for looked after children (LAC). These activities vary between the participating member authorities but predominantly consist of the following:
— Block contracting arrangements with specific providers at pre-determined price and volume,
— Framework Agreements consisting of a list of approved providers,
— Spot purchasing directly from organisations as and when necessary.
The financial landscape across the member authorities has changed significantly over the last 12 to 18 months with significant pressure on all council budgets.
The project will procure regional residential care arrangements for LAC’s where these arrangements are provided by external providers. It is anticipated that the project will develop a framework of providers to ensure capacity to manage fluctuations in demand and capacity across the participating member authorities. This will provide tiers of tried and tested providers.
The vision for the project is to create a structure which supports regional contract management and quality assurance which minimises costs to the participating member authorities and provides an effective interface with all independent providers.
II.1.6)Common procurement vocabulary (CPV)

85311300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: R1 Core Residential Care

1)Short description

Core Residential Care.
2)Common procurement vocabulary (CPV)

85311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: R2 Specialist Residential Care

1)Short description

Specialist Residential Care.
2)Common procurement vocabulary (CPV)

85311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: R3 Specialist Residential Care and School Placement

1)Short description

Specialist Residential Care and School Placement.
2)Common procurement vocabulary (CPV)

85311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: R4 Parent and Child Assessment Placements

1)Short description

Parent and Child Assessment Placements.
2)Common procurement vocabulary (CPV)

85311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 500

2. Price. Weighting 500

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LCC24474
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.11.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested parties can download the ***pre qualification documentation or tender documentation*** directly from https://scms.alito.co.uk/ by using the scheme ID LCC****.

Requests for documentation should not be made by telephone or e-mail. The Documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted.
Although Leeds City Council will be the local authority for the purposes of this procurement.
One or more of the other local authorities in the Yorkshire and the Humber region may choose to access the concluded Framework Agreement and order Goods or Services, without creating any obligation on behalf of any of them to do so. Where any such local Authority elects to place an order under the Framework Agreement a legally binding contract shall be created between the particular local authority and the Contractor at that time to which the terms of this Framework Agreement will apply. In relation to any other public Official Journal of the European Union Contract Notice Standard Wording Guidance Procurement Unit – Governance and Regulation Team Sector organisations who have their headquarters in the Yorkshire and Humber region, they may also place orders under this Framework Agreement where upon a legally binding contract shall be created between the particular public sector organisation and the contractor at that time to which the terms of this Framework Agreement will apply.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand London
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2006 this Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the(for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only Award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.10.2012