Wide Area Network Contract – Fife Council

Wide Area Network Contract – Fife Council

Fife Council requires to renew its existing IP Wide Area Network contract.

United Kingdom-Glenrothes: Telecommunications network

2018/S 165-376923

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Fife Council
Fife House, North Street
United Kingdom
Contact person: Billie Mitchell
Telephone: +44 3451550000
E-mail: billie.mitchell@fife.gov.uk
NUTS code: UKM72

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Telecommunications

Section II: Object

II.1)Scope of the procurement


Provision of Wide Area Network

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Fife Council requires to renew its existing IP Wide Area Network (WAN) contract, as the current contract expires at the end of August 2019.

The new contract will run from 1.9.2019 to 30.8.2024 with an option to extend for a further 3 years and then a further 2 years. Therefore the potential contract length of 10 years.

II.1.5)Estimated total value

Value excluding VAT: 4 675 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM72

II.2.4)Description of the procurement:

Whilst the basic requirement is maintain or re-provide service provision with a minimum of disruption during any handover process, our objectives also include identifying possible transformational enhancements to the existing service, particularly with regard to options for distributed Internet access and the potential for implementation of dark fibre for access links, whilst remaining within or reducing our current annual expenditure.

The successful tenderer shall provide management, installation, and maintenance of data connections. They will also be capable of delivering innovative structural and technical development to improve our service delivery capability and maximise return on investment in the network.

Fife Council currently operates a private WAN based on MPLS technology, managed by Updata/Capita. The network is extensive, currently comprising over 500 sites. Bandwidth supplied to end sites varies between 1Gbit and 2Mbits, depending on the size and specific requirements of each site.

CAS-T accreditation is a mandatory requirement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Transition to new service, Implementation and Project Management / Weighting: 20
Quality criterion – Name: Technical Design / Weighting: 20
Quality criterion – Name: Value Added Opportunities and Innovation / Weighting: 15
Quality criterion – Name: Contractual Delivery / Weighting: 15
Quality criterion – Name: Security / Weighting: 10
Quality criterion – Name: Management, monitoring and fault reporting / Weighting: 10
Quality criterion – Name: Exit Strategy / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 3
Quality criterion – Name: Workforce Management / Weighting: 2
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 4 675 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2019
End: 31/08/2023
This contract is subject to renewal: yes
Description of renewals:

An option to extend for a further 3 years and then a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The relevant selection criteria will be included in the ESPD

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

CAS-T Accreditation is mandatory

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 26/12/2018

IV.2.7)Conditions for opening of tenders

Date: 26/09/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11592. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

See Tender documents in PCS-T

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please see tender documents in PCS-T

(SC Ref:552916)

VI.4)Procedures for review

VI.4.1)Review body

Fife Council
Fife House, North Street
United Kingdom
Telephone: +44 3451550000Internet address: http://www.fifedirect.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: