Wide Area Network Services – Aberdeenshire – Invitation to Tender

Wide Area Network Services – Aberdeenshire – Invitation to Tender

This Invitation to Tender is being run by Aberdeenshire Council to procure the services of a Wide Area Network Integrator.

United Kingdom-Aberdeen: Wide area network services

2020/S 203-494913

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Aberdeenshire Council
Postal address: Woodhill House, Westburn Road
Town: Aberdeen
NUTS code: UKM50 Aberdeen City and Aberdeenshire
Postal code: AB16 5GB
Country: United Kingdom
Contact person: Angela Cook
E-mail: angela.cook@aberdeenshire.gov.uk
Telephone: +44 1467530600
Internet address(es):
Main address: http://www.aberdeenshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Wide Area Network (WAN) Services

 

Reference number: 000-QQDF1842

II.1.2)Main CPV code

72720000 Wide area network services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

This Invitation to Tender (ITT) is being run by Aberdeenshire Council to procure the services of a Wide Area Network (WAN) Integrator.

The Council has previously published a request for information (RFI) and a request for proposal (RFP) to gain knowledge and information regarding the current state of the market and likely costs that will be associated with appointing a WAN Integrator.

The Council operates an extensive LAN and WAN Infrastructure spread over approximately 360 sites with over 13 000 connected devices. The number of Sites is expected to vary over the duration of the contract.

The main cores of this network are in Aberdeen, at Woodhill House and BrightSolid Data Centre, where the main networks terminate on a ‘hub and spoke’ basis. There are currently internet breakouts at these points.

The Council’s current network largely comprises a managed radio network and strategic lit (managed) fibres.

 

II.1.5)Estimated total value

Value excluding VAT: 13 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UKM50 Aberdeen City and Aberdeenshire
Main site or place of performance:

Aberdeenshire.

 

II.2.4)Description of the procurement:

 

This Invitation to Tender (ITT) is being run by Aberdeenshire Council to procure the services of a Wide Area Network (WAN) Integrator.

The Council has previously published a request for information (RFI) and a request for proposal (RFP) to gain knowledge and information regarding the current state of the market and likely costs that will be associated with appointing a WAN Integrator.

The Council operates an extensive LAN and WAN Infrastructure spread over approximately 360 Sites with over 13 000 connected devices. The number of sites is expected to vary over the duration of the contract.

The main cores of this network are in Aberdeen, at Woodhill House and BrightSolid Data Centre, where the main networks terminate on a ‘hub and spoke’ basis. There are currently internet breakouts at these points.

The Council’s current network largely comprises a managed radio network and strategic lit (managed) fibres.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 13 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

7 year initial contract with options to extend for 3 x 1 years.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

Mandatory requirement:

Bidders should provide proof of their relevant security certifications, which will be at least PSN Assured/CAS(T) 2-2-4 standard.or equivalent CyberEssentials Plus Accreditation.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders should provide proof of their relevant security certifications, which will be at least PSN Assured/CAS(T) 2-2-4 standard.or equivalent CyberEssentials Plus Accreditation

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

 

This section refers to questions in Section B (Economic and Financial Standing), Part IV of the ESPD Scotland.

In respect of a consortium, each and every consortium member must meet the minimum economic and financial standing selection criteria in its own right or through its reliance on a reliance entity in order for the consortium to achieve a pass. For the avoidance of doubt, if a Consortium consists of multiple entities of which one or all of those entities individually fail to meet the minimum criteria, their combination will not be deemed to have sufficient financial and economic standing in combination to pass.

A completed ESPD shall be provided for each relied upon sub-contractor.

 

Minimum level(s) of standards possibly required:

 

4B1.3 Where available, tenderers, consortium members or their reliance entities (where applicable) should provide links to an electronic copy of the relevant audited financial statements or other such documentation the Tenderer is offering as means of proof.

4B.3 Where turnover information is not available for the time period requested, the tenderer will be required to state the date which they were set up or started trading.

4B.5.1 and 4B5.2: It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s liability insurance minimum GBP 5 million

Public liability insurance minimum GBP 10 million

Professional indemnity insurance minimum GBP 5 million.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders should provide proof of their relevant security certifications, which will be at least PSN Assured/CAS(T) 2-2-4 standard.or equivalent CyberEssentials Plus Accreditation.

 

Minimum level(s) of standards possibly required:

 

4C.1: Tenderers will be required to provide examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in part II.1.4) of the OJEU contract notice and tender documents.

4D.1: Quality management procedures:

The bidder must hold a UKA (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) health and safety procedures:

The bidders must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

4D.2: Environmental management procedures:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 092-221114

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/11/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 24/11/2020
Local time: 17:00
Place:

Aberdeen.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=633374.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Not required

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The supplier should submit information as to how they will assist the Council in furthering the sustainability and community benefits objectives in relation to this contract as outlined in the statement of requirements and detailed in Appendix E.

The supplier should include information on how this might be measured throughout the term of the contract. This will include such things as: timescales, evidence capture, reporting and quality assurance systems (where applicable), processes and resources relating to delivery of these benefits.

The supplier should include an outline of all community benefits that they will commit to deliver during the lifetime of this contract should they be successful. Suppliers should be aware that only those community benefits that relate to the subject matter of the contract can be taken into account in this evaluation. Although the judgment of relevance is a matter for the Council, an innovative approach towards how those benefits relate to the contract is encouraged.

Suppliers are asked to provide details of any additional community benefits that can be discussed/agreed at mobilisation.

(SC Ref:633374)

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Aberdeen Sherriff Court
Postal address: Union Street
Town: Aberdeen
Country: United Kingdom

VI.5)Date of dispatch of this notice:

14/10/2020