Wide area network services tender

Wide area network services tender

ICT Network Links.

UK-Lerwick: wide area network services

2012/S 187-308168

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shetland Islands Council
Office Headquarters, 8 North Ness Business Park, Shetland
For the attention of: Procurement Manager – Colin Black
ZE1 0LZ Lerwick
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667

Internet address(es):

General address of the contracting authority: www.shetland.gov.uk

Further information can be obtained from: Shetland Islands Council
Corporate Services Department, ICT, Garthspool
For the attention of: Mrs Susan Msalila – Corporate Network Analyst
ZE1 0NY Lerwick, Shetland
Telephone: +44 1595744763
E-mail: susan.msalila@shetland.gov.uk
Fax: +44 1595744797
Internet address: www.shetland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

ICT Network Links.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Various locations throughout Shetland and as required by the contracting authority.
NUTS code UKM66

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 34
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 225 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The provision of ICT Network Links. The links will connect offices, schools, ferry terminals and care centres to form part of Shetland Islands Council’s wide area network.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The links will connect offices, schools, ferry terminals, and care centres, to form part of Shetland Islands Council’s wide area network, and will be required to support:
Connection to Corporate systems such as email, financial systems, schools central systems.
Connection to the Internet, via the Council’s central filter system.
IP telephony using the Council’s central system (larger sites).
Locations vary in their requirements from a major office with 50+ staff, to single person offices. Locations include mainland Shetland and all inhabited islands, and will number up to 75 discrete sites.
Estimated value excluding VAT: 225 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Options, if any will be included in the tender documents.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 34 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of corporate structure and ownership.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Canditates shall be required to provide evidence of their economic, financial and technical capacity as detailed in Part 4 of The Public Contracts (Scotland) Regulations 2012. Applicants shall be required to complete and submit a pre-qualification questionnaire (PQQ) that shall include submission of the information detailed in III.2.2. and III.2.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Three years accounts and business reports for the contracting entity;
Overall turnover over the last three years;
Turnover detailing similar services over the last three years;
Bank Reference to a minimum of £225,000 (GBP);
Evidence of current Employer’s and Public Liability Insurances at a minimum of 10 000 000 GBP and 5 000 000 GBP respectively;
Evidence of current Professional Indemnity Insurances.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of same/similar contracts carried out within the last three years, including dates, consideration received and the identity of the persons to whom the services were provided;
Written references from two previous clients where similar services were provided.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Evaluation of the pre-qualification questionnaire (PQQ) that must include the information detailed in III.2.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Not known.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
II.1.4 and II.3 – Duration includes the estimated lead in time following award and prior to actual service provision.
II.2.1 – Value excluding VAT, is the estimated annual value. The current service comprises links to approximately 75 sites. The number of sites shall be subject to change due to future operational requirements. Additional information shall be included in the pre-qualification questionnaire (PQQ).
Should any contract be awarded under the framework agreement it shall be in relation to providing the service to a given site for the time that site is required to be part of the Council’s wide area network. The decision to award a particular site to a supplier shall be made on the basis of the most economically advantageous tender return for the framework, in relation to that particular site. The evaluation of tenders shall be a desktop exercise carried out by officers of the contracting authority and will not include a mini-competition. The contracting authority may award all sites to one or more service providers.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority is required to allow a standstill period of at least 10 calendar days from the day of dispatch of the notice informing tenderers of its decision to award the contract. The authority is required to provide feedback within 15 days of receipt of a request from a tenderer but there is no obligation on the authority to extend the standstill period in the meantime. The Public Contracts (Scotland) Regulations 2012 provide for an aggrieved party who suffers or risks suffering loss or damage as a result of the authority’s breach of its duties to bring proceedings in the Sheriff Court or Court of Session, provided that the aggrieved party has first informed the authority of the breach of duty and of its intention to bring proceedings. Proceedings must be brought within 30 days beginning with the date when the party first knew or ought to have known that grounds for starting proceedings had arisen. The Court may extend that period up to a maximum of 3 months if it is satisfied that there is good reason to do so. Where a contract has already been entered into, a party may bring proceedings for an ineffectiveness order. Proceedings for an ineffectiveness order must be brought within 30 days from the date of publication of the OJEU notice or the date of sending the notice informing tenderers of the authority’s decision to award the contract, or, if neither of those apply, within 6 months from the date the contract is entered into. The Court may by interim order suspend the procedure leading to the award of contract and the implementation of any decision or action taken by the authority in the course of the award procedure, and then may order the setting aside of the decision or action, the amendment of any document, and an award of damages. Where the contract has already been entered into and an ineffectiveness order has not been sought, the Court may only award damages, but if an ineffectiveness order has been sought it may order the authority to pay a penalty and may make such further order as it considers appropriate to address the consequences of the ineffectiveness order.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.9.2012