Wide Area Network Tender

Lewes: radio, television, communication, telecommunication and related equipment

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Sussex County Council (on behalf of themselves and the contracting authorities identified in Section VI.3)
County Hall, St Anne’s Crescent
For the attention of: John Price
BN7 1UE Lewes
UNITED KINGDOM
Telephone: +44 1273296693
E-mail: thelink@brighton-hove.gov.uk

Internet address(es):

General address of the contracting authority: http://eastsussex.gov.uk

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Brighton & Hove City Council
Hove Town Hall
BN3 2LS Hove
UNITED KINGDOM

 

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LINK.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: East Sussex, West Sussex, Brighton & Hove and the immediate proximity (including local bodies’ successors to their functions and organisations created as a result of reorganisation or organisational changes).
NUTS code UKJ22

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Expressions of interest are sought for commercial partner/s to provide a managed wide-area network referred to as the LINK, for a range of public sector organisations in East Sussex, Brighton and Hove, West Sussex and the immediate proximity. The Contracting Authority is acting on behalf of a range of public sector stakeholders as defined in Section VI .3 below. Not all public sector stakeholders named, may commit to place an order for any or all services through the procurement process. The Contracting Authority wishes to receive bids from integrators with a track record in providing integrated network solutions as well as telecommunications providers. telecommunications providers will need to demonstrate interworking with other telecommunications providers to deliver a blended, best value, solution to all locations.
The provider will, inter alia:
— provide reliable managed wide area networking to public sector premises and potentially, if required, to organisations affiliated to the public sector including but not limited to charitable organisations, private sector partners specifically engaged by public sector to deliver public sector services on its behalf and other organisations involved in public sector service delivery,
— sustainably maintain best value as the telecoms market, technology and requirements develop over the life of the contract either by sub-letting short term contracts to a number of network providers or through an alternative equivalent arrangement,
— maintain and implement operational procedures and standards to fulfil and satisfy the demands of the public sector and in response to public sector policy demands,
— evaluate and pilot new networking technology for the life of the contract and maintain services in line with evolving business needs and technical opportunities, exploiting relevant opportunities to maximise value from the network infrastructure.
The provider will, inter alia:
— provide technical, commercial, migration, training, support and other associated services,
— work alongside staff from the public sector who will provide specialist business and procedural expertise.
Where appropriate the provider may be required to work with the superfast broadband (http://www.culture.gov.uk/what_we_do/telecommunications_and_online/7781.aspx) and similar initiatives to extend the availability of broadband services throughout England and, if required, utilise the services to provide elements of the network. The awarding authority does not commit to letting contract(s) for any of the above, should it become evident that it is not economically advantageous to do so. Further detail is included in the pre-qualification questionnaire which is available from Delta eSourcing procurement portal until the date specified in Section IV.3.3.The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 4K7E3P43Y2. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 28.11.2011 23:55. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

 

II.1.6)Common procurement vocabulary (CPV)

32000000, 32572000, 32520000, 32417000, 72410000, 51300000, 50334400, 45231600, 50332000, 32562200, 32425000, 45232300, 32531000, 45314300, 64227000, 32522000, 32521000, 32420000, 32571000, 32570000, 32524000, 32523000, 32510000, 32428000, 32430000, 32424000, 32413000, 32412110, 32412100, 32412000, 32400000, 50330000, 72315000, 64200000, 45232332, 32500000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There is the potential for an estimated total value of between 10 000 000 and 100 000 000 GBP based on our best estimates at time of going to press.
Estimated value excluding VAT:
Range: between 10 000 000,00 and 100 000 000,00 GBP

 

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the initial term of the agreement will be 7 years with the possibility of 2 extensions of 2+1 years, making a total of 10 years maximum.
Contract term is subject to dialogue with bidders.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

 

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

 

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

 

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the invitation to participate in dialogue documents to be issued to pre- qualified bidders.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by a single candidate or a group (consortium). Where a candidate is a group or consortium, each member of the group (consortium) may be required to contract on the basis of joint and/or several liability, or a single member may be required to contract on a prime contractor basis or the members of the group may be required to form or incorporate a special purpose vehicle (SPV) at the discretion of the contracting authority.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may be required to actively participate in the achievement of social and/or environmental objectives linked to the subject-matter of the contract, including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre- qualification questionnaire.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre- qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: In accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre- qualification questionnaire.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

 

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.11.2011 – 23:55

 

IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2011 – 23:55

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The Contracting Authority (including successors to its functions and organisations created as a result of reorganisation or organisational changes) is procuring the public contract on behalf of itself and the following bodies delivering public services within East Sussex, West Sussex and Brighton & Hove and the immediate proximity (including local bodies’ successors to their functions and organisations created as a result of reorganisation or organisational changes):
— Local authorities (including groups of local authorities) a list of which is available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/index.htmdelivering public services within East Sussex, West Sussex and Brighton & Hove and the immediate proximity,— All health authorities, national health service trusts and primary care trusts, social care organisations and any other person (s) or body established or financed under the National Health Service Act 1977 as amended and future bodies (e.g. Foundation Trusts and Clinical Commissioning Groups) associated with the delivery of healthcare within East Sussex, West Sussex, Brighton & Hove and the immediate proximity available at: http://www.nhs.uk/NHSEngland/thenhs/about/Pages/authoritiesandtrusts.aspx,

— Schools as defined for East Sussex at:
http://www.eastsussex.gov.uk/educationandlearning/schools/schoolsearch/search.aspx,

Including academies as defined at:
http://www.eastsussex.gov.uk/educationandlearning/academies/default.htm

Schools as defined for Brighton & Hove at: http://www.brighton-hove.gov.uk/index.cfm?request=c1001684&action=dsp_lists&type=all&desc=all. And also all academies; “academy converters, academy free schools, academy special, academy sponsor led” and other bodies delivering school services within East Sussex, West Sussex and Brighton & Hove and the immediate proximity listed on the DfE Edubase system at: http://www.education.gov.uk/edubase/search.xhtml?clear=true and including; Non-maintained special schools; Also Children’s care homes, secure units or other social care sites within East Sussex, West Sussex and Brighton & Hove that would benefit from the security features afforded by a PSN compliant connection. NB these sites are not listed due to safe-guarding issues,

— Higher and further education establishments with sites in East Sussex, West Sussex, Brighton & Hove and the immediate proximity, as described in http://www.hefce.ac.uk/unicoll/fe and http://www.hefce.ac.uk/unicoll/he,

— Any organisation in East Sussex, West Sussex, Brighton & Hove or the immediate proximity, that complies with the JANET Connection Policy.
The present connection policy is available at:
http://www.ja.net/documents/publications/policy/connection-policy.pdf

— Sussex Police as defined at: http://www.sussex.police.uk/your-neighbourhood/your-local-station,

— Voluntary and community organisations with a presence in East Sussex, West Sussex, Brighton & Hove and the immediate proximity available at: http://www.charity-commission.gov.uk/Showcharity/RegisterOfCharities/AdvancedSearch.aspx,

— Local offices of national UK public sector bodies located within East Sussex, West Sussex, Brighton & Hove and the immediate environs, listed at: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm,

— Fire authority as defined at: http://www.esfrs.org & http://www.westsussex.gov.uk/living/emergencies/fire_and_rescue_service/contacts.aspx,

— Private sector organisations where such services are required to enable the private sector organisation to provide services under contract to those public sector organisations listed above.
East Sussex County Council will be the contracting party for the purpose of the overarching agreement.
This list above is not exhaustive or definitive for the duration of the contract. Other organisations may also use the services where such organisations use services for the delivery of public services in East Sussex, West Sussex, Brighton & Hove and the immediate proximity.
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 4K7E3P43Y2. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 28.11.2011 23:55. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 845 270 7050 or email helpdesk@delta-esourcing.com.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Sussex County (on behalf of themselves and the contracting authorities identified in Section VI.3)
County Hall St Anne’s Crescent
BN7 1UE Lewes
UNITED KINGDOM
E-mail: alison.leitch@eastsussex.gov.uk
Internet address: http://www.eastsussex.gov.uk

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 of the Public Contracts Regulations 2006 (as amended) the contracting authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award decision is communicated to tenderers. Part 9 of the Public Contracts Regulations 2006 (as amended) provides for economic operators who have been harmed or are at risk of harm by breach of the regulations to take legal action. Any such action must be brought within the applicable limitation period. The purpose of the standstill period referred to above is to allow an economic operator to apply to the Court to set aside the award decision before the agreement is entered into.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.10.2011