WiFi Tender London

WiFi Tender London

Under this notice it wishes to invite competent and experienced organisations to provide the installation of the required cable and telecommunications infrastructure and associated maintenance services, as well as communications systems’ maintenance and telematics services. 

United Kingdom-London: Wireless telecommunications system

2014/S 132-236991

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level 10, 1 Stratford Place
E20 1EJ London
Telephone: +44 2032881800

Internet address(es):

Electronic access to information: www.supplyinglondon.com

Electronic submission of tenders and requests to participate: www.supplyinglondon.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion
Other: Regeneration and Development

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Smart Park Wi-Fi.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 5: Telecommunications services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wireless telecommunications system. Installation of cable infrastructure. Telecommunications-infrastructure maintenance services. Communications system maintenance services. Telematics services. The Contracting Authority is responsible for the regeneration of the areas on and around the Queen Elizabeth Olympic Park in the east part of London is committed to creating a world-class Park both for the local people and the world-wide visitors of the London metropolis to live, visit and enjoy. Consistently with these ambitions, the Contracting Authority proposes to provide a wireless telecommunications system (WiFi network) in certain key areas of the Park. Under this notice it wishes to invite competent and experienced organisations to provide the installation of the required cable and telecommunications infrastructure and associated maintenance services, as well as communications systems’ maintenance and telematics services. The Contracting Authority will be seeking creative solutions and commercial models that offer the best value to the Contracting Authority.
The required public Wi-Fi solution will need to include the following components which all need to be seamlessly and smoothly integrated and operated as a single overall ‘Wi-Fi Service’:
Component A: The design and implementation of a fit-for-purpose backhaul internet architecture;
Component B: The design and implementation of a resilient, secure and future-proofed WLAN system management layer;
Component C: The design and implementation of a pre-determined number of outdoor Wi-Fi access points
Component D: The End-to-End, one-stop management of a WLAN network and ‘Wi-Fi Service’. This will include, but may not be limited to, support, maintenance, ongoing development and continuous improvement.
The Contract Authority expects that components A to D to be delivered as part of a single integrated solution
Component E: The Provision, installation, management, maintenance and support of required fibre cabling to support Wi-Fi access point and back end requirements.
As regards Component E, Applicants need to note the following:
(1) The Contracting Authority entered into a contract for Estate Facilities Management service with Cofely in late 2013. Cofely is responsible under that contract to provide a wide range of services in the Park including some telecommunication infrastructure services; they are also responsible for the operation of the CCTV security network on the Park. That being so the successful Tenderer will need to work with Cofely (acting in that instance on behalf of the Contracting Authority) who will be obligated to assist and facilitate the successful Tenderer to gain access to the relevant IT infrastructure in the Park to deliver the WiFi solution.
(2) The Contracting Authority reserves the right to require under the Invitation to Tender the shortlisted Applicants (single or consortia) to price their Tenders on the basis of:
a. All A to E components (one single price for the entire solution), or
b. Price for components A – D and a separate price for component E.
That being said, the Contracting Authority in this instance, whilst it would prefer to enter into a single contract for the solution, cannot exclude choosing to enter into two contracts (one for components A – D and a second contract for component E.
In that instance the successful Tenderers of each contract will be under a strict obligation to the Contracting Authority to work together and co-operate to the best of their ability to deliver from their respective ends an integrated WiFi solution to the Contracting Authority

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Following the installation of the relevant infrastructure the contract term for the provision of the maintenance and any other support services required of this tender opportunity will be for an initial period of 3 years, however, the Contracting Authority reserves the right to extend the term of the contract by a period or periods of up to 2 years.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, collateral warranties,performance bonds and / or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are provided in the pre-qualification questionnaire (PQQ) documentation, copies of which are available from the SupplyingLondon e-endering service (details of which can be found at Section VI.3 of this Notice).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groups of providers to take a particular legal form or to require a single provider to take primary liability or to require that each party undertakes joint and several liability irrespective of the legal form of the contracting entity. Details are provided in the PQQ documents, copies of which are available from the SupplyingLondon e-tendering service (details of which can be found at Section VI.3 of this Notice).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants and Relevant Companies must confirm: (i) that there are no mandatory or discretionary grounds for their exclusion from this procurement process in accordance with Part IV of the Public Contract Regulations 2006 (‘the Regulations’) and (ii) their acceptance and agreement to be bound by the terms of the Mandatory Undertaking (including the Contracting Authority’s confidentiality requirements) as uploaded on the SupplyingLondon e-tendering services.
Completed responses to the PQQ must be returned via the SupplyingLondon e-Tendering service (further details of which are available at section VI.3 of this OJEU Notice) before the specified deadline.
Interested organisations can find instructions on how to respond to this Notice and the PQQ, as well as assistance on registering suppliers’ organisations on the e-tendering service, or how to download / view procurement documentation through:

1. the eTendering service website can be found at www.supplyinglondon.com; or

2. the use of the www.supplyinglondon.com Helpdesk facility on +44 8452177804; or

3. the use of the Supplier Guides and FAQ’s available from the e-tendering service at http://www.supplyinglondon.com

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.supplyinglondon.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evaluation information required from Applicants will be set out in the PQQ, which is available for download from the SupplyingLondon eTendering service.
Minimum level(s) of standards possibly required: Applicants must be able to demonstrate the following;
(a) An annual turnover in each of the last 3 consecutive years of no less than £2 million per year or equivalent financial performance in the Applicant’s reporting currency.
(b) In the case of a consortium bid, the combined annual turnover of the Applicant and the Relevant Companies in each of the last 3 consecutive financial years should be no less than that specified in paragraph (a) above and the minimum annual turnover of at least 1 lead member of the consortium must be no less than GBP 1 000 000 or equivalent financial performance in reporting currency.
(c) In addition, the Contracting Authority will undertake a check of each Applicant’s financial strength. That check will be undertaken from Dun & Bradstreet (D&B) Comprehensive Reports which include D&B’s latest rating for each Applicant. The Contracting Authority will consider all aspects of the D&B report to determine whether there is any evidence indicating a significant risk that the Applicant will be unable to provide the services required over the period of the contract. If this information is not available from D&B for a particular Applicant, the Contracting Authority will undertake alternative checks as appropriate to establish an equivalent measure of that Applicant’s financial strength. Additionally, other sources of information may be used.
(d) Applicants must confirm that they have obtained or will obtain (if successful) the required insurance levels. These are set out in the PQQ.
The Contracting Authority reserves the right to reject responses from Applicants who are unable to meet the criteria for Financial and Economic standing.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be assessed in accordance with Part V of the Regulations on the basis of information provided in response to the PQQ. The PQQ sets out the relevant questions and criteria that Applicants need to respond to and the rules for the assessment of the responses and useful information about the Services. Completed responses to pre qualification questionnaires must be returned via the SupplyingLondon eTendering Service (further details of which are available at section VI.3 of this Notice) before the deadline for receipt of responses as notified in the PQQ documents.
Minimum level(s) of standards possibly required:
Applicants will be required to demonstrate that they will be able to comply with the minimum requirements set out in the Policies and Strategies of the Contracting Authority and as set out in the PQQ, in respect of the organisation’s technical ability to deliver the Contracting Authority’s requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The criteria (and associated weightings) are outlined in the PQQ documentation (as found on the SupplyingLondon portal).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on supplyinglondon.com
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 9GMVTP4H3P.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 7.8.2014 at 17:00 hrs. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the SupplyingLondon Helpdesk on call +44 8452707050 or emailhelpdesk@supplyinglondon.com

The Contracting Authority reserves the right to:
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify an Applicant where:
— their response to the PQQ is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of the Regulations at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Applicant ; and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant .
All Applicants are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of the Applicants .
Variant bids will not be permissible as part of this procurement process. Clarifications and queries in respect of this PQQ must be submitted in writing and via the SupplyingLondon eTendering Service only. Direct emails, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity GO Reference: GO-201477-PRO-5794260

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Legacy Development Corporation
Level 10, 1 Stratford Place, Montfichet Road
E20 1EJ London
Telephone: +44 2032881800

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will notify all Applicants which submitted a response to the PPQ of the pre-selection results and will shortlist between 5 to 7 of the highest scoring Applicants to be issued the Invitation to Tender (ITT).
The Contracting Authority has incorporated in the Procurement timetable a mandatory 10-calendar day standstill period at the point where notification and information on the award of the contract is (electronically) provided to all Tenderers.
The Public Contracts Regulations of 2006 and the Amendment Regulations of 2009 (SI 2009 No. 2992 – the ‘2009 Regulations’) provide for aggrieved operator who have been harmed or are at risk of harm by a breach of the relevant procurement rules to take action in the High Court (England, Wales and Northern Ireland).
An aggrieved operator may apply to the Court at any time during the procurement process to order the Contracting Authority to amend any procurement related document, or set a decision aside of the the award decision or order the and may award damages.
If the Contracting Authority is formally notified of such court action during the standstill period, it shall suspend the process leading to the award of the contract.
After the contract has been entered into, the Court may, upon the application of an aggrieved operator declare the contract ineffective or shorten its term and/or award damages (and impose penalties on the Contracting Authority to be collected by the HM Treasury), if the relevant grounds and conditions under the 2009 Regulations are met.
The Contracting Authority would however urge any aggrieved operator (Applicant or Tenderer) to communicate any issues with the contact of this procurement (see Section I above) by raising a Clarification Question through the SupplyingLondon e-tendering service in the first instance in case a solution can be found to avert time consuming court actions.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: