Winchester City Council Tree Maintenance Framework

Winchester City Council Tree Maintenance Framework

The Framework will be multisource with a preferred maximum 6 suppliers over a 2-4 year period.

United Kingdom-Winchester: Tree-maintenance services

2020/S 045-107619

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Winchester City Council
Postal address: City Offices
Town: Winchester
NUTS code: UKJ36
Postal code: SO23 9LJ
Country: United Kingdom
Contact person: Procurement Support Team (PST)
E-mail: procurement.support@hants.gov.uk
Telephone: +44 1962832323

Internet address(es):Main address: https://www.winchester.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tree Maintenance Framework

Reference number: WCC15431 / WCC/ENV/0001

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking to establish a tree maintenance framework to carry out works as directed in line with the Council’s annual tree programme. The framework will be multisource with a preferred maximum 6 suppliers over a 2-4 year period. The framework agreement will be for an initial 2 year period with an option to extend for a further 2 years. The estimated total spend for the duration of this framework is within the range — GBP 300 000 to GBP 660 000.

II.1.5)Estimated total value

Value excluding VAT: 660 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ36
Main site or place of performance:

Winchester.

II.2.4)Description of the procurement:

Winchester City Council (the Council) is committed to maintaining and enhancing the districts built and natural environment. Protecting and improving the attractive environment that residents enjoy is important, Winchester District’s trees provide an enormous asset and make it one of the greener towns in the south. The council is responsible for approximately 30 000 individual trees at least two small woodlands and need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures including climate change and disease.

In addition, the Council has a duty of care and responsibility to manage it’s trees in an effective and appropriate manner, thereby reducing the risk they pose to people and property.

The council are seeking to appoint contractors to a framework to provide a tree maintenance service throughout the year across the District of Winchester, over a maximum 4-year period. The contractors will work closely with the council’s in-house tree inspectors who will be identifying and issuing orders for the tree works. Works will include mostly pruning and felling, although there will be an element of tree planting and associated young tree care.

The Council will have a proactive tree inspection programme with identified risk zones. The framework agreement is to carry out the necessary works from this programme. It is envisaged the order process will be driven by a new IT system purchased by the Council to streamline the ordering process of works.

Tree works on reactive orders are a response to enquiries and events which have been reported to the council. These orders may be spread across a wider geographical area. The contractor will also be responsible for providing a 24 hour/365 day emergency call out service.

The framework contract will be for a period of 4 years commencing in July 2020. The outcome of the procurement needs to reflect a theme that underpins the council’s priorities to ensure the use of technology to improve customer access, speed up processes and enter into service delivery arrangements that improves service, reduce cost and protect and enhance the environment.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 660 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial 2-year framework with a potential 2-year option to extend.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial term of the framework will be 2 years with an option to extend for a further two years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 011-020938

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/03/2020
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/05/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/Hampshire and complete their tender document and selection questionnaire (SQ), together with any supporting information by 17.00 on 31 March 2020.

Please note: apart from completing SQ (Appendix 1), all other documents are provided in draft for information only.

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VI.4)Procedures for review

VI.4.1)Review body

Official name: Winchester City Council
Postal address: City Offices
Town: Winchester
Postal code: SO23 9LJ
Country: United Kingdom
E-mail: procurement.support@hants.gov.uk
Telephone: +44 1962832323Internet address: www.winchester.gov.uk

VI.4.2)Body responsible for mediation procedures

Official name: Winchester City Council
Postal address: City Offices
Town: Winchester
Postal code: SO23 9LJ
Country: United Kingdom
E-mail: procurement.support@hants.gov.uk
Telephone: +44 1962832323Internet address: www.winchester.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Regulations Directive 2014/24/EU.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Winchester City Council
Postal address: City Offices
Town: Winchester
Postal code: SO23 9LJ
Country: United Kingdom
E-mail: procurement.support@hants.gov.uk
Telephone: +44 1962832323Internet address: www.winchester.gov.uk

VI.5)Date of dispatch of this notice:

28/02/2020