Winchester City Council Tree Maintenance Framework
The Framework will be multisource with a preferred maximum 6 suppliers over a 2-4 year period.
United Kingdom-Winchester: Tree-maintenance services
Section I: Contracting authority
I.1)Name and addresses
Postal address: City Offices
NUTS code: UKJ36
Postal code: SO23 9LJ
Country: United Kingdom
Contact person: Procurement Support Team (PST)
Telephone: +44 1962832323
I.4)Type of the contracting authority
Section II: Object
Tree Maintenance Framework
II.1.2)Main CPV code
II.1.3)Type of contract
The Council is seeking to establish a tree maintenance framework to carry out works as directed in line with the Council’s annual tree programme. The framework will be multisource with a preferred maximum 6 suppliers over a 2-4 year period. The framework agreement will be for an initial 2 year period with an option to extend for a further 2 years. The estimated total spend for the duration of this framework is within the range — GBP 300 000 to GBP 660 000.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Winchester City Council (the Council) is committed to maintaining and enhancing the districts built and natural environment. Protecting and improving the attractive environment that residents enjoy is important, Winchester District’s trees provide an enormous asset and make it one of the greener towns in the south. The council is responsible for approximately 30 000 individual trees at least two small woodlands and need to be managed to maximise ecological, landscape and social gain whilst being resilient to future pressures including climate change and disease.
In addition, the Council has a duty of care and responsibility to manage it’s trees in an effective and appropriate manner, thereby reducing the risk they pose to people and property.
The council are seeking to appoint contractors to a framework to provide a tree maintenance service throughout the year across the District of Winchester, over a maximum 4-year period. The contractors will work closely with the council’s in-house tree inspectors who will be identifying and issuing orders for the tree works. Works will include mostly pruning and felling, although there will be an element of tree planting and associated young tree care.
The Council will have a proactive tree inspection programme with identified risk zones. The framework agreement is to carry out the necessary works from this programme. It is envisaged the order process will be driven by a new IT system purchased by the Council to streamline the ordering process of works.
Tree works on reactive orders are a response to enquiries and events which have been reported to the council. These orders may be spread across a wider geographical area. The contractor will also be responsible for providing a 24 hour/365 day emergency call out service.
The framework contract will be for a period of 4 years commencing in July 2020. The outcome of the procurement needs to reflect a theme that underpins the council’s priorities to ensure the use of technology to improve customer access, speed up processes and enter into service delivery arrangements that improves service, reduce cost and protect and enhance the environment.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Initial 2-year framework with a potential 2-year option to extend.
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
II.2.11)Information about options
The initial term of the framework will be 2 years with an option to extend for a further two years.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/Hampshire and complete their tender document and selection questionnaire (SQ), together with any supporting information by 17.00 on 31 March 2020.
Please note: apart from completing SQ (Appendix 1), all other documents are provided in draft for information only.
The tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the Express Interest tab. Once in the tender there are five tabs: ‘Tender’, ‘ITT documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the second tab (ITT docs) where you will find useful information under the ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents. Opting In and Out. Please note you are required to ‘Opt In’ before you can access the ‘My Tender Return’ to start populating your response.
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Further guidance in addition, guidance on how to participate in the a tender — download and upload documents/returns and if required, register your company (free of charge), can be found on the In-Tend website under the ‘Help’ or ‘Information For Suppliers Buttons’
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VI.4.2)Body responsible for mediation procedures
As set out in the Public Contracts Regulations Directive 2014/24/EU.
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: