Window Blinds and Curtains for Northern Ireland Civil Service

The Contract is for the supply and fitting of window blinds and curtains for office accommodation and the cleaning of existing blinds for use by Department of Finance and Properties Division.

United Kingdom-Belfast: Curtains, drapes, valances and textile blinds

2015/S 248-451232

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

CPD — Supplies and Services Division
303 Airport Road West
Contact point(s): https://etendersni.gov.uk/epps
BT3 9ED Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Commission for Victims and Survivors
Head Line Building, 10-14 Victoria Street
BT1 3GG Belfast
UNITED KINGDOM

ILEX Urban Regeneration Company Ltd
Exchange House Queen’s Quay
BT48 7AS Londonderry
UNITED KINGDOM

Department of Agriculture and Rural Development NI
Dundonald House
BT4 3SB Belfast
UNITED KINGDOM

Department of Culture Arts and Leisure NI
Causeway Exchange, 1-7 Bedford Street
BT2 7EG Belfast
UNITED KINGDOM

Department of Education NI
Rathgael House
BT19 7PR Bangor
UNITED KINGDOM

Department for Employment and Learning NI
Adelaide House, 39-49 Adelaide Street
BT2 8FD Belfast
UNITED KINGDOM

Department of Enterprise Trade and Investment NI
Netherleigh, Massey Avenue
BT4 2JP Belfast
UNITED KINGDOM

Department of the Environment NI
Goodwood House, 44-58 May Street
BT1 4NN Belfast
UNITED KINGDOM

Department of Finance and Personnel
Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM

Department of Health Social Services and Public Safety NI
Castle Buildings
BT4 3SQ Belfast
UNITED KINGDOM

Department of Justice NI
Block B, Castle Buildings
BT4 3SG Belfast
UNITED KINGDOM

Department for Regional Development Transport NI
Clarence Court Adelaide Street
BT2 8GB Belfast
UNITED KINGDOM

Department for Regional Development NI
Clarence Court Adelaide Street
BT2 8GB Belfast
UNITED KINGDOM

Department for Social Development NI
Lighthouse Building, 1 Cromac Place
BT7 2JB Belfast
UNITED KINGDOM

Office of the First Minister and Deputy First Minister NI
Stormont Castle
BT4 3TT Belfast
UNITED KINGDOM

Public Prosecution Service for Northern Ireland
Linum Chambers, 2 Bedford Square
BT2 7ES Belfast
UNITED KINGDOM

Agri-Food and Biosciences Institute NI
Newforge Lane
BT9 5PX Belfast
UNITED KINGDOM

Armagh Planetarium
Castle Hill
BT61 9DB Armagh
UNITED KINGDOM

Armagh Observatory
College Hill
BT61 9DG Armagh
UNITED KINGDOM

Arts Council of Northern Ireland
MacNeice House, 77 Malone Road
BT9 6AQ Belfast
UNITED KINGDOM

National Museums Northern Ireland
Cultra
BT18 0EU Holywood
UNITED KINGDOM

Northern Ireland Museums Council
6 Crescent Gardens
BT7 1NS Belfast
UNITED KINGDOM

Northern Ireland Screen
Alfred House, 21 Alfred Street
BT2 8ED Belfast
UNITED KINGDOM

Sport NI
House of Sport, 2a Upper Malone Road
BT9 5LA Belfast
UNITED KINGDOM

Council for the Curriculum Examinations and Assessment
29 Clarendon Rd, Clarendon Dock
BT1 3BG Belfast
UNITED KINGDOM

Exceptional Circumstances Body
Rathgael House 43 Balloo Road
BT19 7PR Bangor
UNITED KINGDOM

General Teaching Council for Northern Ireland
3rd Floor Albany House, 73-75 Great Victoria Street
BT2 7AF Belfast
UNITED KINGDOM

Labour Relations Agency NI
2-16 Gordon Street
BT1 2LG Belfast
UNITED KINGDOM

Consumer Council for Northern Ireland
Seatem House, 28-32 Alfred Street
BT2 8EN Belfast
UNITED KINGDOM

Health and Safety Executive for Northern Ireland
83 Ladas Drive
BT6 9FR Belfast
UNITED KINGDOM

Invest Northern Ireland
Bedford Square, Bedford Street
BT2 7ES Belfast
UNITED KINGDOM

NI Tourist Board
St Anne’s Court, 59 North Street
BT1 1NB Belfast
UNITED KINGDOM

Northern Ireland Environment Agency
Goodwood House, 44-58 May Street
BT1 4NN Belfast
UNITED KINGDOM

NI Local Government Officers’ Superannuation Committee
Templeton House, 411 Holywood Road
BT4 2LP Belfast
UNITED KINGDOM

NI Building Regulations Advisory Committee
Building Regulations Unit, Properties Division, Northland House 3-5A Frederick St
BT1 2NR Belfast
UNITED KINGDOM

Public Service Commission NI
Longbridge House 20-24 Waring Street
BT1 2EB Belfast
UNITED KINGDOM

Special EU Programmes Body
The Clarence West Building
BT2 7GP Belfast
UNITED KINGDOM

Chief Inspector of Criminal Justice
Block 1, Knockview Buildings, Stormont Estate
BT4 3SA Belfast
UNITED KINGDOM

Northern Ireland Legal Services Commission
8 Laganbank Road
BT1 3BN Belfast
UNITED KINGDOM

Northern Ireland Policing Board
31 Clarendon Road
BT1 3BG Belfast
UNITED KINGDOM

Northern Ireland Prisoner Ombudsman
Unit 2, Walled Garden, Stormont Estate
BT4 3SH Belfast
UNITED KINGDOM

Police Ombudsman Northern Ireland
New Cathedral Buildings, Writers’ Square, 11 Church Street
BT1 1PG Belfast
UNITED KINGDOM

Police Retraining and Rehabilitation Trust
100 Belfast Road
BT18 9QY Holywood
UNITED KINGDOM

Police Service of Northern Ireland
Brooklyn
BT5 6LE Belfast
UNITED KINGDOM

Probation Board for Northern Ireland
80-90 North Street
BT1 1LD Belfast
UNITED KINGDOM

RUC George Cross Foundation
65 Knock Road
BT5 6LE Belfast
UNITED KINGDOM

Youth Council for Northern Ireland
Forestview, Purdy’s Lane
BT8 7AR Belfast
UNITED KINGDOM

Charity Commission for Northern Ireland
257 Lough Road Lurgan
BT66 6NQ Craigavon
UNITED KINGDOM

Attorney General for Northern Ireland
PO Box 1272
BT1 9LU Belfast
UNITED KINGDOM

Northern Ireland Judicial Appointments Commission
14 Victoria St
BT1 3GG Belfast
UNITED KINGDOM

Commissioner for Public Appointments for Northern Ireland
Dundonald House, Annexe B, Stormont Estate, Upper Newtownards Road
BT4 3SB Belfast
UNITED KINGDOM

Community Relations Council
6 Murray Street
BT1 6DN Belfast
UNITED KINGDOM

Maze Long Kesh Development Corporation
Maze Long Kesh, Halftown Road
BT27 5RF Lisburn
UNITED KINGDOM

Strategic Investment Board
Carleton House Gasworks Business Park 1 Cromac Avenue
BT7 2JA Belfast
UNITED KINGDOM

Planning and Water Appeals Commission
Park House 87-91 Great Victoria Street
BT2 7AG Belfast
UNITED KINGDOM

NI Water
Westland House
BT14 6TE Belfast
UNITED KINGDOM

Northern Ireland Housing Executive
2 Adelaide Street
BT2 8BP Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply, Installation and Cleaning of Window Blinds and Curtains for Office Accommodation for the Northern Ireland Civil Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contract is for the supply and fitting of window blinds and curtains for office accommodation and the cleaning of existing blinds for use by Department of Finance and Properties Division to support its clients across the Northern Ireland Civil Service and the wider public sector. Participating bodies are listed in the Conditions of Contract. It is anticipated the contract will commence 1.5.2016 and be for a period of 3 years with the option to extend for up to 24 months until 30.4.2021.

II.1.6)Common procurement vocabulary (CPV)

39515000, 39515400, 39515410, 39515430, 39515440, 45421143, 45421145

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.
Minimum level(s) of standards possibly required: As per Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Tender documentation.
Minimum level(s) of standards possibly required:
As per Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

191811

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.2.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.2.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.2.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only CPD Procurement Staff.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.12.2015