Window Cleaning Contract Birmingham

Contract for the Provision of Internal and External Widow Cleaning Services to University Hospitals Birmingham NHS Foundation Trust.

United Kingdom-Birmingham: Window-cleaning services

2015/S 054-094702

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals Birmingham
32-34 Melchett Road, Kings Norton
For the attention of: Mr Stephen Cross
B30 3HG Birmingham
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk

Internet address(es):

General address of the contracting authority: www.uhb.nhs.uk

Address of the buyer profile: www.uhb.nhs.uk

Electronic access to information: www.supplying2nhs.com

Electronic submission of tenders and requests to participate: www.supplying2nhs.com

Further information can be obtained from: University Hospitals Birmingham
University Hospital Birmingham, 32-34 Melchett Road, Kings Norton
For the attention of: Mr Stephen Cross
B30 3HG Birmingham
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Hospitals Birmingham
University Hospital Birmingham, 32-34 Melchett Road, Kings Norton
For the attention of: Mr Stephen Cross
B30 3HG Birmingham
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk

Tenders or requests to participate must be sent to: University Hospitals Birmingham
University Hospital Birmingham, 32-34 Melchett Road
For the attention of: Mr Stephen Cross
B30 3HG Kings Norton
UNITED KINGDOM
Telephone: +44 1212041837
E-mail: stephen.cross@uhb.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Internal and External Widow Cleaning Services to University Hospitals Birmingham NHS Foundation Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

University Hospitals Birmingham is seeking to appoint a contractor to provide Internal and External Widow Cleaning Services for the buildings under its responsibility. For the avoidance of doubt, the definition within this requirement shall mean the glass panel and may include the frame to which the glass is enclosed.

Interested suppliers must register on the ProContract e-procurement system at: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsfin order express interest and participate in the this tendering opportunity.

II.1.6)Common procurement vocabulary (CPV)

90911300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 270 000 and 330 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bonds, bank guarantees, parent company or other guarantees may be required and will be included in the Invitation to Tender if applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Revenue.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Interested parties who have expressed interest through the supplying2nhs e-portal should complete and submit the Pre Qualification Questionnaire via the nominated electronic portal by the stated closing date. Please note: the closing date for expressions of interest and submission of completed Pre Qualification Questionnaire is the same.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties who have expressed interest through the supplying2nhs e-portal should complete and submit the Pre Qualification Questionnaire via the nominated electronic portal by the stated closing date. Please note: the closing date for expressions of interest and submission of completed Pre Qualification Questionnaire is the same.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The highest scoring Pre Qualification Questionnaires that achieve the minimum pass score of 70, up to a maximum of 5 potential bidders.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 365 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.8.2015 – 13:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement of this contract. University Hospitals Birmingham NHS Foundation Trust promotes equal opportunity and this is central to our aims and the delivery of the services. This includes racial, gender, age and disability equality. The awarded contract will be subject to an Alcatel standstill period following a full evaluation of all tenders submitted. The contract will be let for an initial 3 years, with an option to extend for up to a further 2 years. Interested suppliers must register on the ProContract e-procurement system at: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf in order express interest and participate in the this tendering opportunity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.3.2015