Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of East Anglia
Purchasing Office, University of East Anglia, Earlham Road
For the attention of: Claire Hibbert
NR4 7TJ Norwich
Telephone: +44 1603592728
Fax: +44 1603593526
General address of the contracting authority: www.uea.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: University of East Anglia.
Norwich Research Park.
NUTS code UKH13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University requires window cleaning services for buildings on Campus. The cleaning is to include internal and external faces. The buildings on site are varied in design and height the highest building is 5 stories. There are access restrictions in some areas including laboratories and halls of residences.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The University Estates team are seeking to establish a contract for the provision of window cleaning services including a high level high level, low level and student residences at the Norwich Campus.
Estimated value excluding VAT: 280 000,00 GBP
II.2.2)Information about options
Description of these options: The contract will be let for an initial period of 3 years with the option to extend for a further 12 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
References to these matters where applicable will be set out in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any contract awarded shall be entered into by a single legal entity.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As detailed in the Pre Qualification Questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: To provide a reasonable chance of success for tenderers so as to encourage competitive pricing from all tenderers.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.2.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016 if contract runs to full term
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
All interested parties are to note that this procurement will be via In-tend our e-tendering portal. You will need to be registered with In-tend if you wish to express an interest and have access to the Pre Qualification Questionnaire. To register:
1) Go to https://in-tendhost.co.uk/universityofeastanglia/asp/
2) Click on “New User Registration”.
3) Complete your Company details clicking next after each page.
4) Click “Register My Details” on the final page to complete the registration process.
5) Registrations are not automatically accepted by the system. Please contact Claire Hibbert +44 1603592728 to get registration accepted.
6) Two emails will be sent from the the University of East Anglia In-Tend system confirming your registration.
7) On receiving the “Website User registration Accepted” email you can log into the secure area of the In-tend system and register your interest in this procurement.
8) If you need assistance please contact the University of East Anglia Purchasing Office on +44 1603592473 or In-tend Technical support on +44 1332869400.
Requests for information should be made via the correspondence function within In-tend.
The contract will be awarded for an initial period of 3 years with the option to extend for a further 12 month period.
The Pre Qualification Questionnaire (PQQ) will be available on In-tend to all those who express an interest in this contract. Completed PQQs to be loaded onto the relevant area of In-tend by 6.2.2012 at 12:00 noon.
VI.4.3)Service from which information about the lodging of appeals may be obtained