CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Window Replacement to Oban Police Office

2.2

Description of the goods or services required

The Contract comprises the removal of single glazed timber sash and cased windows on the ground and first floor and second floors of the property and replacing them with double glazed units in timber sash and case frames. In addition, existing window blinds will be removed and replaced.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=219510.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

Approx 75,000 GBP

3 Conditions for Participation

3.1

Minimum standards and qualification required

1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(2) Economic and financial capacity – All candidates must have a minimum average annual turnover of 375,000 GBP over the previous three years. Any applicant whose average turnover is under 375,000 GBP will be excluded from the evaluation process and their submission will not be considered.

(3) All candidates will require to complete a Pre-Qualification Questionnaire. The responses contained within the PQQs of all candidates meeting the foregoing minimum requirement will be scored in relation to Profit, Manpower, Technical Qualifications, Experience, % to be Sub Contracted, Quality Systems, Health & Safety procedures and Environmental Management Systems. The weightings to be applied to each criteria are:-

Percentage average profit last 3 years – 10

Manpower – 5

Qualifications – 10

Experience of Similar Projects – 50

% to be Sub Contracted – 5

Quality Systems – 5

Health & Safety Systems – 10

Environmental Management Systems – 5

The 5 candidates achieving the highest scores will be invited to tender. In the event of applicants obtaining the same number of weighted marks, the deciding factor shall be the higher/highest score relating to contracts completed of a similar nature. If applicants have the same score for contracts completed of a similar nature then the deciding factor shall be the highest score in respect of % average profit before tax for the last 3 years.

(4) Any candidate found to be guilty of serious misrepresentation in providing any infomation required, may be declared ineligible and not selected to continue with this procurement process.

(5) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

3099/P002

4.3

Time Limits

c) Estimated award date  03-07-2012

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

5 Candidates who qulaify will be invited to tender.

Contract award will be on the basis of lowest price.

Any contract arising from this tender will be governed by Scottish Law.

Electronic copies (e-mail or disk) of the tender documentation will not be available.

All requests to participate, in the form of a completed Pre-Qualification Questionnaires, must be submitted in either electronic or paper form by the date stated in 4.3.a).

For the avoidance of doubt, the date stated at 4.3 a) is the time limit for the receipt of requests to participate as well as the time limit for the receipt of completed Pre-Qualification Questionnaires.

The Pre-Qualification Questionnaire is available on-line from the Public Contracts Scotland website or in paper form at the address stated at 1.1 above.

Candidates should note that further current financial checks will be carried out on the successful tenderer to establish financial suitability prior to issuing a letter of acceptance.

Candidates should also note that further Checks relating to links with Crime and Terror Organisations will be carried out. If such links are found, Strathclyde Joint Police Board reserves the right to reject the company as unsuitable to proceed to Tender Stage.

Strathclyde Joint Police Board reserves the right not to award a contract to any oganisation deemed financially unsuitable.

In the event that an organisation is deemed to be financially unsuitable, in accordance with Strathclyde Joint Police Board Standing Orders, SJPB reserve the right to decline the acceptance of their tender submission.

(SC Ref:219510)

5.2

Additional Documentation

5.3

Publication date of this notice

17-04-2012