Window Replacement with Electrical Upgrade Works

Window Replacement with Electrical Upgrade Works

Mary Russell School-Electrical Upgrade, Window Replacement and Associated Works.


1 Authority Details


Authority Name and Address

Renfrewshire Council

Finance and Corporate Services, Renfrewshire House, Cotton Street,




Rebecca Hall

+44 1416187024


Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

As in 1.1

2 Contract Details



Mary Russell School-Electrical Upgrade, Window Replacement & Associated Works


Description of the goods or services required

The Director of Finance and Corporate Services, on behalf of Renfrewshire Council, is seeking to appoint a suitably qualified and experienced Contractor to undertake phased works for the electrical rewiring, window replacement and repair works and associated fabric works, within Mary Russell School, located within the Renfrewshire area.

For this tender exercise, term “electrical installations” refers to the isolating and stripping out the existing electrical installations as appropriate; the rewiring and replacement of electrical installations including partial replacement of switchgear, sub-mains, distribution boards, fittings, accessories and other specialist electrical systems and lighting installations, testing and commissioning.

For this programme the term “building works” refers to: the associated builders work in connection with services e.g. forming holes, chases and the like in the structure and making good; new lay-in grid suspended ceilings in circulation areas; touch-up re-decoration.

“Window replacement & repair works” refers to replacement of selected windows and repairs to existing windows including replacement ironmongery. Reinstatement of window surround finishes including sills.

A maintenance service should be provided during the defects liability period.

NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code 929 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.


Notice Coding and Classification

101200 Electrical
102100 Paint and Finishing
391010 Buildings – Construction
399999 other Works – Construction, Repair and Maintenance

150 … Glasgow & Strathclyde


Total quantity or scope of tender

The winning contractor(s) will be required to undertake all works as defined within the tender documentation.

Works are estimated to start on 1st July 2013 and must be completed by 11th August 2013 (6 week programme).

3 Conditions for Participation


Minimum standards and qualification required

Completeness of Submission


Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.


Financial Stability


i.Tenderers must evidence a good high street credit rating and an annual turnover of at least GBP 2,500,000

ii.The Council will use Dun & Bradstreet (D&B) to assist in its determination of the Tenders financial status and risk rating and will require that all tenderers evidence the equivalent of D&B Failure Score of 35 or above to pass to the next stage of the evaluation. If submitting a report other than D&B, the report must be obtained from the credit reference agency after the date the tender was published.

iii.It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status; the Tenderer should give a detailed explanation within the Tender submission, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status.

iv.Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.

v. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. However the collective annual turnover of all consortium members will be utilised in the overall assessment of annual turnover.

vi. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, a parent company or bank guarantee may be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company or bank guarantee will be in the form provided in the Tender Documentation.

vii. Where the Tenderer intends to sub-contract more than 25% of any Contract value to a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council’s minimum financial criteria.


Adequate Insurance Provision


The following insurance provision assessed by the Council as being adequate:

– Employer’s Liability – minimum indemnity limit of GBP 5M;

– Third Party Motor insurance – minimum indemnity limit of GBP 5M for vehicles used to serve the contract;

– Contractors All Risk – minimum indemnity limit of GBP 1M;

– Third Party/Product Liability – minimum indemnity limit of GBP 5M,

– Professional Indemnity- minimum indemnity limit of GBP1M


Eligibility to Contract


Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) 2012 Regulations apply.


Suitable Health & Safety and Other Policies


Candidates must provide a copy of their current organisations signed and dated Health & Safety policy statement.

You must tell us whether your organisation is SSIP(Safety Schemes in Procurement) accredited (if applicable) and evidence robust policies and processes. If you are accredited you must give us your registration number and details.


Statutory Obligations


Compliance with all relevant statutory obligations (e.g. Equalities Act) Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their Equal Opportunities Policy and Equality Questionnaire.


Environmental Policy


Tenderers must provide a statement of their current Environmental Policy and completed Waste Carriers Form. Tenderers must also confirm their compliance with BS 5228 1997 in relation to Noise & Disturbance.




Tenderers must evidence a robust process for appointing and managing any Sub-Contractors or external Agencies they intend to use.


Compliance with Terms & Conditions


Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.


Form of Tender / Supplementary Appendices


Tenderers must have submitted their signed Form of Tender and stated a price against the contract sum analysis.

Tenderers must also have completed & signed all appendices where required.


Capacity to Contract


Tenderers must evidence to service the Contract by reference to work in handand illustrate their present manpower resources by appointment and plant directly employed or in ownership at the time of tender and an indication of the specific resources which will be allocated to these works if successful, highlight any deficiencies and how these are to be addressed.


Experience and Track Record


Tenderers must evidence relevant and appropriate experience in relation to fulfilling the requirements of the Contract by providing evidence of undertaking & completing at least three contracts of a similar value and scope, in the last 5 years. Tenderers must also provide 2 written references as part of their tender submission, which reference projects completed within the previous 3 years, that confirms the ability of the organisation to successfully undertake the works for which they wish to be considered.

Please note that where the submission relates to a consortium bid, the experience of each consortium member relative to the role they will undertake in relation to this contract must be provided.

Tenderers must provide the CV’s of key personnel proposed to be involved in managing the Contract and evidence their relevant experience (in accordance with the scope of works) in executing these works in the last 3 years.


Suitable Quality Policies & Systems / Practices


Tenderers must provide evidence of robust Quality Policies and Systems/Practices in operation. Tenderers will also be required to provide their up to date Quality Policy.


Testing of Plant & Machinery


Tenderers must evidence a robust process for ensuring that plant, machinery and vehicles proposed are certified as fit for use.


Construction Skills Certification Scheme (CSCS)


Tenderers must evidence that all proposed site staff are or will be prior to commencement on site, accredited under the Construction Skills Certification Scheme (CSCS) or equivalent scheme.

To pass stage one of the evaluation (Bid Selection Criteria) contractors must evidence compliance/confirmation to all of the above points. If successful, contractors shall then progress to stage two of the evaluation. The stage two evaluation will be based upon the undernoted Award Criteria, evaluated against the tender documentation responses received:

Price – 60%


Quality – 40% (which shall include the following sub-sections):


– methodology and approach 25%

– programme 15%

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority

RC1303_929 (ITT1653)


Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
15-04-2013  Time  12:00

c) Estimated award date  30-05-2013


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

The purpose of this contract notice is to publicise the forthcoming tender opportunity for the Electrical Upgrade, Window Replacement and Associated Works at Mary Russell School, Paisley, Renfrewshire.

Please note that no tender documentation is held within the Public Contracts Scotland website (this website). To access the tender documentation, interested parties must now register at the Public Contracts Scotland Tender Portal

Once a contractor has registered with the Public Contracts Scotland Tender Portal , they will be able to access the tender documents.

Please note that all questions and communications relating to this tender must be posted via the Public Contracts Scotland Tenders Portal Message Board. This ensures fairness and transparency to all interested parties.

Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

(SC Ref:259422)


Additional Documentation


Publication date of this notice


Requirement for Window Replacement