Winter Maintenance Services Birmingham

Provision of winter maintenance (gritting and snow clearance) service to Birmingham Community Healthcare NHS Trust.

United Kingdom-Birmingham: Snow-clearing services

2015/S 112-202967

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham Community Healthcare NHS Trust
3 Priestley Wharf, Holt Street, Birmingham Science Park Aston
Contact point(s): Corporate Team
For the attention of: Edward C. Taylor — Procurement Manager
B7 4BN Birmingham
UNITED KINGDOM
Telephone: +44 1214667536
E-mail: tenders@bhamcommunity.nhs.uk

Internet address(es):

General address of the contracting authority: www.bhamcommunity.nhs.uk

Address of the buyer profile: https://www.supplying2nhs.com

Electronic access to information: https://www.supplying2nhs.com

Electronic submission of tenders and requests to participate: https://www.supplying2nhs.com

Further information can be obtained from: Birmingham Community Healthcare NHS Trust
3 Priestley Wharf, Holt Street, Birmingham Science Park Aston
Contact point(s): ProContract e-sourcing portal, Corporate Team
B7 4BN Birmingham
UNITED KINGDOM
Telephone: +44 1214667536
E-mail: tenders@bhamcommunity.nhs.uk
Internet address: https://www.supplying2nhs.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Birmingham Community Healthcare NHS Trust
3 Priestley Wharf, Holt Street, Birmingham Science Park Aston
Contact point(s): ProContract e-sourcing portal, Corporate Team
B7 4BN Birmingham
UNITED KINGDOM
Telephone: +44 1214667536
E-mail: tenders@bhamcommunity.nhs.uk
Internet address: https://www.supplying2nhs.com

Tenders or requests to participate must be sent to: Birmingham Community Healthcare NHS Trust
3 Priestley Wharf, Holt Street, Birmingham Science Park Aston
Contact point(s): ProContract e-sourcing portal, Corporate Team
B7 4BN Birmingham
UNITED KINGDOM
Telephone: +44 1214667536
E-mail: tenders@bhamcommunity.nhs.uk
Internet address: https://www.supplying2nhs.com

I.2)Type of the contracting authority

Other: National Health Service (NHS) Trust

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BCHC-15-0006 — Provision of winter maintenance (gritting and snow clearance) service to Birmingham Community Healthcare NHS Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Appendix 1 of the Specification document provides a full site by site address list.
NUTS code UKG,UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

On 1.4.2013, the Birmingham Primary Care Shared Services Agency (BPCSSA) Estates team was split between BCHC and NHS Property Services (NHS-PS). As part of this restructure the physical estate and related services were allocated and transferred between the 2 organisations.
With an in-house Estates Department the Trust has established a better understanding of the rationalised estate portfolio. The Trust intends to continue its strategy of centralisation of Estates services and intends to establish robust, safe, efficient and cost effective contracts in order to support the clinical services provided.
It is recognised that the Trust has a duty of care to keep potentially dangerous areas safe for patients, staff and visitors and this includes protecting them from ice and snow.

II.1.6)Common procurement vocabulary (CPV)

90620000, 77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of a winter maintenance (gritting and snow clearance) service to sites that the Trust is directly responsible for.
Estimated value excluding VAT: 150 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract period will cover a 3 year period with the option to extend for 2 periods of 12 months. Totalling a maximum contract period of 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

For Consortium Bids the Prime Contractor must complete the tender documentation. Other Bidder Members must complete and sign a copy of the Declaration and Eligibility forms. All documents/responses must be received together by the prescribed deadline.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Safety Schemes In Procurement (SSIP) activity has increasingly been able to cut pre-qualification costs and bureaucracy in the supply chain. SSIP is a key route to health and safety pre-qualification concentrating on making cross-recognition of member schemes as effective as possible, and on highlighting the resulting savings to the supply chain.
Holding a valid accreditation, throughout this contract period, to a recognised SSIP member scheme will identify that a recognised independent health and Safety assessment of the successful contractor has been undertaken.

http://www.ssip.org.uk/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Tender Documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BCHC-15-0006

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 13.7.2015

Place:

Birmingham Community Healthcare NHS Trust, Trust Headquarters, 3 Priestley Wharf, Holt Street, Birmingham Science Park Aston, Birmingham, West Midalnds, B7 4BN.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CEO or CFO, or a delegated authorised officer.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Trust has implemented an e-tendering system which has removed the administrative burdens while submitting bids to the Trust. The system has sped up the contracting process, is more secure and should save time and cost when submitting bids.
Bidders are required to be registered on the Due North procurement system to take part any further in this procurement exercise and to access the Tender Documents and Schedules. Anyone can register and will be notified of any future Trust opportunities. The portal will add you to a pool of suppliers used by several NHS procurement departments throughout the country that use Due North. This gives a registered supplier the chance to bid on other work.

You will need to ensure you register your company details via the suppliers’ portal on the Due North system at: www.supplying2nhs.com

Bidders with an existing account should ensure all details are up to date. Should you not register your company details on the Due North E-tendering system you will not be able to proceed.

If you require any technical assistance using Due North, please contact ProContract Support on telephone +44 1670597136 or e-mail support@due-north.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Birmingham Community Healthcare NHS Trust
3 Priestley Wharf, Holt Street, Birmingham Science Park Aston
B7 4BN Birmingham
UNITED KINGDOM
E-mail: tenders@bhamcomunity.nhs.uk
Internet address: www.bhamcommunity.nhs.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Birmingham Community Healthcare NHS Trust (BCHC) will incorporate a minimum 10 calendar day standstill period at the point information regarding the contract award is communicated to the bidders.
Such additional information should be requested from the address in Section VI 4.1 of this notice.
If an appeal regarding the award of the contract has not been successfully resolved the UK Public Contract Regulations 2015 Part 3 — Remedies (chapters 5 and 6) provide for aggravated parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.6.2015