Winter Road Weather Forecasting Service

Winter Road Weather Forecasting Service

The provision of the Winter Road Weather Forecasting Service 2012 to 2014 for Derbyshire County Council incorporating Derby City Council.

UK-Matlock: weather-forecasting services

2012/S 120-199501

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Environmental Services
For the attention of: Wesley Bramley
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629538529
E-mail: wesley.bramley@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ES7348 Winter Road Weather Forecasting Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of the Winter Road Weather Forecasting Service 2012 to 2014 for Derbyshire County Council incorporating Derby City Council.
The services will be carried out under the terms and conditions of the NEC3 Professional Services Contract (June 2005), as set out in Contract Data Part One.
II.1.6)Common procurement vocabulary (CPV)

71351600, 71351610, 38127000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Service Periods: 1.10.2012 to 30.4.2013, and 1.10.2013 to 30.4.2014.
With option to extend the service from to cover:
1.10.2014 to 30.4.2015 and 1.10.2015 to 30.4.2016
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.4.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services will be carried out under the terms and conditions of the NEC3 Professional Services Contract (June 2005), as set out in Contract Data Part One.
As per the Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the Tender Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the Tender Documents.
Minimum level(s) of standards possibly required: As per the Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the Tender Documents.
Minimum level(s) of standards possibly required:
As per the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ES7348
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.8.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 13.8.2012 – 11:15
Place:

Matlock.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Senior Officers appomited by the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.6.2012