Wokingham Borough Council Parking Management Services Contract

Provision of on- and off-street parking enforcement, administration of PCN’s and FPN’s.

United Kingdom-Wokingham: Parking enforcement services

2017/S 048-088171

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wokingham Borough Council
Civic Offices Shute End
Wokingham
RG40 1BN
United Kingdom
Contact person: Mr D. White
Telephone: +44 1189746000
E-mail: david.white@wokingham.gov.uk
NUTS code: UKJ11

Internet address(es):Main address: www.wokingham.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.contractsfinder.service.gov.uk/Search

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Parking Management Services.

II.1.2)Main CPV code

98351110

II.1.3)Type of contract

Services

II.1.4)Short description:

Wokingham Borough Council, a unitary authority in Berkshire having the powers of a non-metropolitan county and district council combined, is inviting tenders for the provision of on- and off-street parking enforcement, administration of PCN’s and FPN’s, the provision of a fully hosted web based IT system and other ancillary services.

This contract will also be available for Reading Borough Council (a unitary Authority in Berkshire) and Basingstoke and Deane Borough Council (a non-metropolitan District in north Hampshire) to base their own agreements upon, if they so wish.

II.1.5)Estimated total value

Value excluding VAT: 3 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

98351100

II.2.3)Place of performance

NUTS code: UKJ11

II.2.4)Description of the procurement:

Wokingham Borough Council is inviting tenders for the provision of:

* On-street and off-street enforcement of parking in accordance with the Specification as a minimum, under the TMA 04. The enforcement to cover the whole of the WBC administrative area.

* The administration of the processing of PCNs and FPNs and some aspects of permit management in accordance with the Specification and national legislation, as a minimum.

* The provision, support, licensing and management of a fully hosted web based IT system to provide the enforcement and administration service and to support WBC’s parking team.

* 1st and 2nd line maintenance of the existing payment machines.

* Maintenance of the car park barrier entry and exit systems.

* The management and operation of the interface between the Contractor’s IT hosted software and that of third party IT systems such as a pay by phone provider.

* The provision and management of on-line permits.

The area to be covered by the Contract is the whole area of Wokingham Borough.

At the Council’s discretion, further related services may be added to the contract during its lifetime, for example:

* The provision and operation of ANPR based enforcement activities.

* The extension of paid for parking activities, including cashless parking services.

* The provision and operation of clamping & removal enforcement activities.

* The provision of temporary services to any local authorities listed below and any other local authority in Berkshire.

A more complete list of potential services is included in Sections 1 & 2 of the Specification. These are examples only; the list is not exhaustive.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract includes provision for extension by two periods of up to 24 months per period, subject to satisfactory performance and mutual agreement between the parties.

The contract is expected to be re-tendered at the end of any such agreed period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

In addition to the additional services for Wokingham Borough Council listed in II.2.4 above: provision is made for the following local authorities to utilize the contractual terms as the basis for letting their own agreement with the Contractor to provide similar Services within their own area of control should they wish:

— Basingstoke and Deane Borough Council; estimated total ascertainable value = 13 500 000 GBP.

— Reading Borough Council; estimated total ascertainable value = not provided.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2017

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/04/2017

Local time: 10:00

Place:

Room SF4, Rectory, Civic Offices, Shute End, Wokingham, Berkshire, RG40 1BN.

Booking reference: 143446.

Information about authorised persons and opening procedure:

In accordance with WBC’s formal tender opening procedure, as listed in the WBC Constitution, Section 13 Procurement and Contract Rules and Procedures, Appendix 4(vi) & (vii).

Details are available through the WBC website.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Spring 2022 at the earliest; subject to the exercise of the extension options for this contract, as listed above.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice of England & Wales
7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
United Kingdom
Telephone: +44 2079477156

VI.4.2)Body responsible for mediation procedures