Woodchip Supply Contract

Woodchip Supply Contract

NHS GG&C require the purchase of a heat supply agreement through a woodchip supply contract for the 3.2 MW biomass plant at the Royal Alexandra Hospital in Paisley.

United Kingdom-Glasgow: Fuel wood

2015/S 188-340670

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
For the attention of: Sarah Cockram
G4 0SF Glasgow
Telephone: +44 1412114306

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Heat Supply from Woodchip for Biomass Boiler for the Royal Alexandra Hospital.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Royal Alexandra Hospital, Paisley.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS GG&C require the purchase of a heat supply agreement through a woodchip supply contract for the 3.2 MW biomass plant at the Royal Alexandra Hospital in Paisley.
The contract will comprise of the supply of heat measured through a heat metering system from woodchip which feeds the biomass boiler system along with the removal of ash produced by the biomass system.

Wood chip providers must be registered on the Biomass suppliers list and be able to provide wood chip to the requirements are defined as Fuel specification, classification according to CEN / TS 14961, Size P-100, Moisture Content — M40 to M50 Further to this wood chip providers must be able to deliver the wood chip in a 90-100 m³ moving floor vessel. Expected volume of woodchip required to fill the fuel store will be in the region of 400 m3 or thereby (140 tonnes or thereby). The following woodchip tonnage calculations have been based on calculation 2.9.1 Calculation of the woodchips requirement for a boiler in the Wood Fuels Handbook:

NCV30 = 12.2 Mj/kg = 3.4 kwh/kg;
Estimated annual consumption = 16 235 844 kwh (at 60 % of total required capacity);
Plant efficiency = 85 %;
Total woodchip tonnage requirement = (Heat to be supplied/NCV/plant efficiency) / 1 000
= (16 235 844 / 3.4 / 0.85 ) / 1 000
= 5 617 tonnes PA
— NB these figures are estimates based on 30 % moisture content of a non specific wood. These figures should not be taken as binding but as examples only.
Heat from the woodchip will be measured by a steam metering facility in accordance with the agreed metering arrangement that will be accepted by OFGEM.
Wood chip providers must be able to remove the ash produced by the biomass boiler in accordance with the guidelines set out in Container Handling Equipment Manufacturers (CHEM) Technical Standard Number 8 — Basic demountable subframe for hook units.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_4752 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

03413000, 09111400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: It is expected that one supplier will have the capacity to take ownership of the whole contract. Due to the complex metering requirements required by OFGEM for the installation, all heat will have to be measured through the heat/steam meters on the system. Mixing of suppliers would mean that estimations would be required for the wood chip to steam production and therefore would not be compliant with the RHI criteria. Due to the variability of wood conditions, to contract with two suppliers would leave dubiety over source of any non compliant/poorer quality wood.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 171-310671 of 4.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 412152).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: