Work Wear Tender for Forestry and Land Scotland and Scottish Forestry

Work Wear Tender for Forestry and Land Scotland and Scottish Forestry

The purpose of this tender process is to award 2 national contracts for the provision of branded work wear.

United Kingdom-Edinburgh: Occupational clothing, special workwear and accessories

2019/S 050-114396

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
E-mail: FLS.Procurement@forestryandland.gov.scot
NUTS code: UKM

I.1)Name and addresses

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
E-mail: FLS.Procurement@forestryandland.gov.scot
NUTS code: UKMInternet address(es):Main address: http://www.forestry.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322

I.2)Information about joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

2 contracts, Forestry and Land Scotland and Scottish Forestry

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Work Wear for Forestry and Land Scotland and Scottish Forestry

Reference number: CO127

II.1.2)Main CPV code

18100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The purpose of this tender process is to award 2 national contracts for the provision of branded work wear, 1 for Forestry and Land Scotland and one for Scottish Forestry staff throughout Scotland.

We are looking for a design led managed service for work wear which is “fit for purpose” for the roles and activities undertaken by the organisation’s staff and ensures staff are identifiable and can proudly represent the organisations when in contact with the public.

II.1.5)Estimated total value

Value excluding VAT: 888 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Forestry and Land Scotland

Lot No: 1

II.2.2)Additional CPV code(s)

18100000
18220000
18221000
18222000
18000000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Forestry and Land Scotland (FLS) will operate primarily on a commercial basis, including the production and sale of timber, and its land management responsibilities will include renewable energy, agriculture, community projects, conservation, recreation and tourism. This work is currently carried out by Forestry Enterprise Scotland,an agency of the Forestry Commission and will transfer to FLS when it is established on 1.4.2019.

This lot is for the provision of branded work wear for FLS staff. Products include but are not limited to; waterproof jackets and trousers, polo shirts, fleeces, trousers, and some accessories. The purpose of this contract is to provide a suitable outfit for staff to provide protection from external environments and represent the FLS Brand. Therefore supplier must provide the full range of required products as detailed in the specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As detailed in the evaluation criteria of the ITT documentation within PCS-T / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 828 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

The contract opportunity is for a 5 year contract with the option to extend for 2 further 2 year periods (4 year extension in total).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 3
Objective criteria for choosing the limited number of candidates:

The bidders response to the ESPD will be assessed during Stage 1 of this competitive procedure with negotiation process. The mandatory requirements and exclusion grounds are detailed in this Contract Notice and in the evaluation and award criteria document. The ESPD selection questions within the technical envelope in PCS-T will be evaluated to short list bidders to invite to tender (second stage). The questions are weighted as follows and total 100 % of the stage 1 evaluation:

4C.1.2 — 70 %;

4C.4 —25 %;

4C. 12 — 5 %.

Based on the evaluation panel’s assessment the three highest scoring suitable bidders will be shortlisted for invitation to tender. Where a tie occurs for third position, then all Bidders in that position will be shortlisted. For the purposes of this exercise a tie will be deemed to have occurred, where 2 or more bidders have identical total scores.

The second and third stage shall be evaluated on quality and price as detailed in this contract notice and the subsequent tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

During the contract, FLS may decide to add to, upgrade and/or adapt its work wear requirements to take advantage of new technologies, ensure products give staff optimal functionality when carrying out their roles, and to compliment and reflect the organisations vision, policies and commitments. Any additional items not listed will be reviewed by mutual agreement and subject to a written variation of contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators will be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

All criteria and supporting documents are available within the PQQ and subsequant ITT in PCS-t.

II.2)Description

II.2.1)Title:

Scottish Forestry

Lot No: 2

II.2.2)Additional CPV code(s)

18100000
18220000
18221000
18222000
18000000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Scottish Forestry (SF) will operate primarily as the Scottish Government’s forestry advisor and regulator. This work is currently undertaken by the Forestry Commission Scotland and will transfer to SF when it is established on 1.4.2019.

This lot is for the provision of branded work wear for SF staff. Products include but are not limited to: waterproof jackets and trousers, polo shirts, fleeces, trousers, and some accessories. The purpose of this contract is to provide a suitable outfit for staff to provide some protection from external environments and represent the SF Brand. Therefore supplier must provide the full range of required products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As detailed in the evaluation criteria of the ITT documentation within PCS-T / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

The contract opportunity is for a 5 year contract with the option to extend for 2 further 2 year periods (4 year extension in total).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 3
Objective criteria for choosing the limited number of candidates:

The bidders response to the ESPD will be assessed during Stage 1 of this competitive procedure with negotiation process. The mandatory requirements and exclusion grounds are detailed in this Contract Notice and in the evaluation and award criteria document. The ESPD selection questions within the technical envelope in PCS-T will be evaluated to short list bidders to invite to tender (second stage). The questions are weighted as follows and total 100 % of the stage 1 evaluation:

4C.1.2 — 70 %;

4C.4 — 25 %;

4C. 12 — 5 %.

Based on the evaluation panel’s assessment the three highest scoring suitable bidders will be shortlisted for invitation to tender. Where a tie occurs for third position, then all Bidders in that position will be shortlisted. For the purposes of this exercise a tie will be deemed to have occurred, where 2 or more bidders have identical total scores.

The second and third stage shall be evaluated on quality and price as detailed in this contract notice and the subsequent tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

During the contract, SF may decide to add to, upgrade and/or adapt its work wear requirements to take advantage of new technologies, ensure products give staff optimal functionality when carrying out their roles, and to compliment and reflect the organisations vision, policies and commitments. Any additional items not listed will be reviewed by mutual agreement and subject to a written variation of contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators will be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

All pricing must be exclusive of VAT.

Any costs not included will be presumed to be waived.

All criteria and supporting documents are available within the PQQ and subsequant ITT in PCS-t.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Specific Question 4B.1.1— general turnover.

ESPD Specific Question 4B.3.

ESPD Specific Question 4B.4.1 — current ratio for current and previous year.

ESPD Specific Question 4B.5.1b — employer’s (compulsory) liability insurance.

ESPD Specific Question 4B.5.2 — public liability insurance and product liability insurance.

Minimum level(s) of standards possibly required:

Bidders are required to have a minimum “general” annual turnover, for the last 3 years of:

— 828 000 GBP for bidders applying to Lot 1 only,

— 60 000 GBP for bidders applying for Lot 2 only, or

— 888 000 GBP for bidders applying for both Lot 1 and Lot 2.

Where a bidder does not have an annual turnover of this value, we may exclude the Bidder from the competition or may apply discretion in seeking supporting evidence to determine the bidder’s suitability to proceed in the competition.

Where turnover information as requested in 4B1.1 and 4B.4.1 is not available for the time period requested, the bidder must state the date which they were set up or started trading.

Bidders are required to have the following current ratio for the current and previous year as minimum: 1.10.

— employer’s (compulsory) liability insurance = minimum 5 000 000 GBP per claim,

— public liability insurance = minimum 2 000 000 GBP for any one incident and unlimited in total,

— product liability insurance = minimum 5 000 000 GBP for any one incident and unlimited in total.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Quality assurance schemes and environmental management standards:

— ESPD Specific Question 4D.1,

— ESPD Specific Question 4D.2.

Part V Reduction of the number of qualified candidates — relates to mandatory health and safety standards and related evidence and shall be scored as pass/ fail.

Minimum level(s) of standards possibly required:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with ISO 90001 (or equivalent).

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with ISO 14001 (or equivalent).

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent).

Please see evaluation and award criteria document for details on equivalents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 199-450164

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/04/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

August 2027.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland’s forests and woodlands are a vital natural asset. If they are looked after well, they can produce a huge range of benefits for Scotland’s economy, people and environment. This is where the Forestry Commission (FC) comes in; our core purpose is to deliver multiple benefits by promoting the sustainable management of trees, woods and forests for the economy, for people and for the environment. Further information on who we are and what we do can be found here — http://scotland.forestry.gov.uk/supporting

Forest Enterprise Scotland (FES) is an agency of the FC, managing Scotland’s National Forest Estate. The FC is currently made up of several parts and in Scotland the Forestry and Land Management (Scotland) Act 2018 completes the devolution of forestry from Westminster to Holyrood. Under this Act, Scottish Ministers will set up two new executive agencies: Forestry and Land Scotland (FLS) will replace Forestry Enterprise Scotland (FES) and be responsible for the management of the National Forest Estate and Scottish Forestry (SF) will replace Forestry Commission Scotland (FCS) and will be responsible for policy, regulation and grant-giving for tree planting.

FLS will operate primarily on a commercial basis, including the production and sale of timber, and its land management responsibilities will include renewable energy, agriculture, community projects, conservation, recreation and tourism. This work is currently carried out by FES and will transfer to FLS when it is established on 1.4.2019.

SF will operate primarily as the Scottish Government’s forestry advisor and regulator. This work is currently undertaken by the Forestry Commission Scotland and will transfer to SF when it is established on 1.4.2019.

The contracts resulting from this procurement process will be entered into by FLS and SF with the successful supplier(s); this organisational change will not affect the validity of this tender process or its resulting contract(s).

ESPD evaluation will be scored as pass/fail. Any question scored “fail” will result in the bid being excluded from evaluation.

If the bidder intends to subcontract, then the bidder will be required to submit a separate ESPD for each subcontractor.

Please read the bidder’s instructions on the ESPD.

We may modify the contract within the scope of Reg. 72 (1) of the Public Contract Scotland Regulations 2015, should operational reasons require it.

Scoring methodology for the evaluation of this tender process is detailed within the PQQ document and will be included in the subsequent ITT documentation within PCS-T. The project Code in PCS- T is 13109

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 13109

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The FC is committed to maximising social, economic and environmental benefits through the delivery of this contract(s) (known as “Community Benefits”). Community benefits include targeted recruitment and training; sourcing from Small and Medium Enterprises (SMEs), Social Enterprises and Third Sector Organisations; contributions to education within communities; community consultation, engagement and strengthening of community relations; environmental improvement; volunteering; providing community resources; mentoring and sponsorship of community organisations.

The supplier(s) will be required to provide community benefit(s) as part of this contract and this will be evaluated as part of the second stage quality evaluation of this ITT process. Further guidance on community benefits will be provided as part of the second stage ITT documentation.

(SC Ref:576645)

VI.4)Procedures for review

VI.4.1)Review body

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Telephone: +44 3000675000Internet address: http://www.forestry.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/03/2019