Workplace Uniforms Framework – HealthTrust Europe LLP

Workplace Uniforms Framework – HealthTrust Europe LLP

Lot 1: Clinical Uniforms, • Lot 2: Non Clinical Uniforms.

United Kingdom-Birmingham: Medical clothing

2020/S 167-405991

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
Postal address: 19 George Road, Edgbaston
Town: Birmingham
NUTS code: UK UNITED KINGDOM
Postal code: B15 1NU
Country: United Kingdom
E-mail: polly.morgan@htepg.com
Telephone: +44 08458875000
Internet address(es):Main address: https://healthtrusteurope.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://healthtrusteurope.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://healthtrusteurope.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Workplace Uniforms

 

II.1.2)Main CPV code

33199000 Medical clothing

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

HealthTrust Europe is seeking to establish a framework agreement for the provision of workplace uniforms which has two lots.

This will include:

• Lot 1: Clinical Uniforms,

• Lot 2: Non Clinical Uniforms.

HTE proposes to enter into the framework agreement for a maximum period of 4 years with the successful tenderer (Successful Tenderer), being an initial 3 years period and the option to extend by 12 months.

 

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot No: Lot 1 – Clinical Uniform

II.2.2)Additional CPV code(s)

33199000 Medical clothing

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

The supplier will be able to supply as a minimum core clinical uniforms in size ranges 6 to 28 for women and XS to 4XL for men. The supplier should be able to supply (where appropriate) garments in a range of lengths including short, regular and long. The supplier must be able to supply a range of base colours. A range of piping colour options should be available but not limited to white, red, navy, green and yellow. The supplier should ideally be able to supply tunics and dresses in a least two fabric weights, approximately 160 and 195 gsm.

Standard articles and colours that maybe included, but not limited to:

— tunics,

— scrubs (tops and Trousers),

— tabards,

— ambulance uniforms,

— clinical uniforms (trousers, dresses, polo shirts),

— belts and epaulettes.

Terms and conditions/activity based income (ABI)

The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation,as well as the requirement to submit regular management information to HTE.

Submission of expressions of interest and procurement information

This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Log into the portal with username/password. Click the SQs/ITTs open to all suppliers link.

These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.

Click the express interest button at the top of the page.

This will move the SQ/ITT into your My SQs/My ITTs page.

You can access any attachments by clicking buyer attachments in the SQ/ITT Details box.

Follow the on screen instructions to complete the SQ/ITT.

Submit your reply using the submit response button at the top of the page.

If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk

Sid4Gov

HTE utilises the sid4gov supplier information database. Candidates should register on Sid4Gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on Sid4Gov must ensure information is up to date. Where access to Sid4Gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk

Please note that Sid4Gov does not pre-populate any fields of the SQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This Framework Agreement can be Renewed for 12 Months

 

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot No: Lot 2 – Non-Clinical Uniform

II.2.2)Additional CPV code(s)

18000000 Clothing, footwear, luggage articles and accessories
18222000 Corporate clothing
33199000 Medical clothing

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

The supplier will be able to supply as a minimum core non clinical uniforms in size ranges 6 to 28 for women and XS to 4XL for men. The supplier must be able to supply a range of base colours.

Standard articles that maybe included, but not limited to:

— suits,

— shirts and blouses,

— trousers, skirts and dresses,

— polo shirts,

— fleeces,

— gilets,

— chef’s trousers and tops,

— outdoor coars,

— footwear,

— boiler suits,

— jumpers,

— scarfs and ties.

Terms and conditions/activity based income (ABI)

The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation,as well as the requirement to submit regular management information to HTE.

Submission of expressions of interest and procurement information

This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.

These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.

Click the express interest button at the top of the page.

This will move the SQ/ITT into your My SQs/My ITTs page.

You can access any attachments by clicking buyer attachments in the SQ/ITT Details box.

Follow the on screen instructions to complete the SQ/ITT.

Submit your reply using the Submit Response button at the top of the page.

If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk

Sid4Gov

HTE utilises the sid4gov supplier information database. Candidates should register on Sid4Gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on Sid4Gov must ensure information is up to date. Where access to Sid4Gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk

Please note that Sid4Gov does not pre-populate any fields of the SQ on HTE’s Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This framework agreement can be renewed for 12 months.

 

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

 

Minimum level(s) of standards possibly required:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

 

Minimum level(s) of standards possibly required:

HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations. Details are provided in the eligibility envelope.

 

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 16
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/09/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

 

The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:

1) all National Health Service (NHS) bodies in England, including but not limited to

(i) acute trusts (as listed at: http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx),

(ii) health and care trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx),

(iii) mental health trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx),

(iv) clinical commissioning groups (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx),

(v) ambulance trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx),

(vi) area teams (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx),

(vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx),

(viii) NHS England, and

(ix) clinical senates and strategic clinical networks;

2) all NHS bodies in Wales, including but not limited to all:

(i) health boards,

(ii) NHS trusts,

(iii) the national delivery group,

(iv) community health councils, and

(v) NHS Wales shared services partnership (as listed at http://www.wales.nhs.uk/nhswalesaboutus/structure);

3) all NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to:

(i) health and social care trusts (as listed at: http://online.hscni.net/?s=trusts),

(ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies),

(iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals), and

(iv) the health and social care board;

4) social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service);

5) ministerial departments and non-ministerial departments of central government, nondepartmental agencies and other public bodies, and public corporations (as listed at: https://www.gov.uk/government/organisations);

6) devolved governmental and parliamentary organisations within the UK, including but not limited to the Scottish Government, Scottish Parliament, and Scottish public bodies (as listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (as listed at: http://www.assembly.wales/en/abthome/role-of-assembly-how-it-works/Pages/governanceofwales.aspx);

7) all local authorities (as listed at: http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1);

8) the Ministry of Defence (as detailed at: https://www.gov.uk/government/organisations/ministry-of-defence).

This list includes each organisation’s successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes. This agreement will be open to any bodies or organisations operating in the UK of a health and/or social care nature or which have a similar procurement need and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organisations.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Legal Department, HealthTrust Europe LLP
Postal address: 19 George Road
Town: Birmingham
Postal code: B15 1NU
Country: United Kingdom
Telephone: +44 8458875000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

HTE will incorporate a standstill period at the point information on the award of the framework agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the agreement is entered into.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/08/2020