Works contractors software system

Works contractors software system

Deane DLO is undergoing a major internal transformation, which includes the implementation of new IT to receive works orders through PDAs and facilitate independence and the need to return to its Depot throughout the day, saving time and achieving VFM.

UK-Taunton: IT software development services

2012/S 103-172548

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southwest One
County Hall, A315
Contact point(s): Strategic Procurement Service
For the attention of: Steve Redman
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 1823358109
E-mail: sredman@somerset.gov.uk
Fax: +44 1823355758

Internet address(es):

General address of the contracting authority: http://www.somerset.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0083

Further information can be obtained from: Southwest One
County Hall, A315
Contact point(s): Strategic Procurement Service
For the attention of: Steve Redman
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 1823358109
E-mail: sredman@somerset.gov.uk
Fax: +44 1823355758
Internet address: http://www.somerset.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Works contractors software system – DLO.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Taunton.
NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Deane DLO is undergoing a major internal transformation, which includes the implementation of new IT to receive works orders through PDAs and facilitate independence and the need to return to its Depot throughout the day, saving time and achieving VFM.
This new technology will promote a one visit fix for tenants through a multi skilled workforce allocated jobs by area and skill set. This will also compliment Taunton Deane Borough Council’s green travel plan, reducing the carbon footprint of the workforce through intelligent scheduling. By utilising this generic approach there will be less repetition of work and fewer occasions when multiple trades need to attend to complete a job. The saving from this in both time and travel are considered to be significant.
Automatic PDA alerts would order van imprest stock replenishment and job material ordering, with the option of stores having automatic reorder triggers to selected suppliers.
The scheduling tool would benefit the back office function by allocating job schedules automatically with assigning them to cost centres and interfacing our current systems. Ultimately, this would allow management information to be interrogated and retrieved with a dashboard to highlight areas which needed immediate action.
In summary, this proposal would see the introduction of modern communications technology to support the following processes:
— Creation and allocation of jobs to the workforce,
— Issuing and replenishment of supplies and materials,
— Accounting and budgeting processes,
— Area and home-based working,
— Efficient deployment of vehicles and staff,
— Automated time recording.
Implementation of technology to automate routine processes will free up time for supervisors, operatives and back office staff. It will also aid management in monitoring work performance and compliance with contracts both internal and external.
A move to automated processes will be key to the full implementation and success of area working and the proposed staffing structure.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=89325.

II.1.6)Common procurement vocabulary (CPV)

72212517, 72212430, 72212332, 72262000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
Refer to the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Refer to the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
Refer to the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPS0250
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please refer to the PQQ.
(MT Ref:89325).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Matt Gill
South West One Ltd County Hall A315
TA1 4DY Taunton
UNITED KINGDOM
E-mail: Matt.Gill@avonandsomerset.police.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

30.5.2012