Workwear and Uniform Tender for NHS Scotland

Workwear and Uniform Tender for NHS Scotland

NHS Scotland National Uniform.

UK-Edinburgh: occupational clothing, special workwear and accessories

2012/S 197-323602

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (the Authority)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Rebecca Cruickshanks
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756840
E-mail: rcruickshanks@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (the Authority)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Rebecca Cruickshanks
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756840
E-mail: rcruickshanks@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The State Hospital for Scotland

Edinburgh Napier University

Glasgow Caledonian University

Heriot-Watt University

Queen Margaret University

Robert Gordon University

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Healthcare Improvement Scotland

The Common Services Agency for the Scottish Health Service (a.k.a NHS National Services Scotland)

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NP721/12 NHS Scotland National Uniform.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Locations throughout Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 78
Justification for a framework agreement, the duration of which exceeds four years: In order to meet NHS Scotland service level requirements, to be advised in the Invitation to Tender (ITT), it is anticipated that the contractor maybe required to make a considerable investment in its supply chain to enable the manufacture, transport, storage, distribution and order fulfilment of many thousands of uniform items. Order times require to be short, which in turn necessitates the contractor maintaining a large product stockholding of finished goods, in a full range of sizes and colours able to be despatched to NHS Scotland as outlined in the ITT.
A 6 1/2 year framework will improve the opportunity for Return On Investment for suppliers and thereby ensure an effective market competition and enhance value.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The NHS in Scotland requires a contractor to provide a national uniform set to NHS Scotland personnel and students in health related training throughout Scottish universities. The current uniform set consists of core garments: tunic, trousers and polo-shirts. These equate to approximately 95 % of the current demand. Other garments, i.e. blouses, fleece and cardigans equate to the remaining 5 % of the current demand. The contractor must be able to receive and deliver garments to and from approximately 200 sites throughout Scotland.
The successful contractor will be required to manufacture items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides the NHS in Scotland with value for money. They will be required to manage the supply chain including arrangement of transportation, storage and distribution, along with managing order fulfilment and customer returns. The successful contractor will also be expected to operate an end to end intelligent stock management and order fulfilment system to ensure that short customer delivery timescales can be adhered to.
The contractor may be required, depending on their supply chain proposition, to hold the necessary levels of stock in or close to the UK to meet customer orders and service availability requirements. As part of this, the contractor will be expected to provide robust business continuity and disaster recovery procedures.
The contractor may be required to purchase existing stock from the incumbent contractor following the contract award. Details of this will be provided within the ITT.
Note: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk.

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

18100000, 18130000, 18222000, 18300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of the requirement covers all NHS Scotland Health Boards and Scottish Universities.
Estimated value excluding VAT:
Range: between 12 000 000 and 15 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made on delivery of the required goods and receipt of a valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It will be expected that one party assumes the role of prime contractor and contracts with approved sub-contractors as necessary to deliver the required goods and service.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All qualification criteria will be detailed in the pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All qualification criteria will be detailed in the pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Sufficient number to ensure effective competition.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 40

2. Service & Quality. Weighting 30

3. Delivery. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The estimated value range referred to in this notice is for the whole framework duration. It is an estimate and no guarantees can be provided that the anticipated value will be met.
The list of Contracting Authorities listed in this Contract Notice may, during the duration of the agreement, be changed to take into account additional or alternative NHS Scotland bodies and/or Universities which may come into being during the term of the proposed Framework Agreement and whose staff or students may require to wear NHS Scotland uniform items.
The successful contractor will be required to manufacture items to a specified design and in accordance with stringent quality requirements. As part of the tender process samples will require to be manufactured, and these will be tested, at each contractor’s cost, by the Authority’s independent third party testing facility.
To access the PQQ documents for this contract notice, please click on the attached link. This will take you to the tender module within Public Contracts Scotland. This will allow you to access and respond to this contract opportunity in a secure environment. Note: If you do not have a password for the tender module you will be asked to apply for a login.
[[www.publictendersscotland.publiccontractsscotland.gov.uk]].

(SC Ref:239869).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority‚Äôs response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.10.2012