World War 1 Centenary Battlefields Tour Project

World War 1 Centenary Battlefields Tour Project

This notice pertains to the award of a contract, to appoint an organisation to deliver battlefield tours to the western front for secondary pupils and teachers from English schools.

UK-London: education and training services

2012/S 205-337428

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education
2nd Floor, Sanctuary Buildings, Great Smith Street
Contact point(s): Chris Carraro
SW1P 3BT London

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

World War 1 (WW1) Centenary Battlefields Tour Project.
II.2)Type of contract and place of delivery or of performance

Service category No 24: Education and vocational education services
NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

This notice pertains to the award of a contract, to appoint an organisation to deliver battlefield tours to the western front for secondary pupils and teachers from English schools. This is to mark the centenary of WW1. A procurement process will be run to decide on a single tour operator before the visits start in spring 2014, running until 31st March spring 2019. A key focus will be the educational content of the tours to encourage greater pupil and teacher knowledge and understanding of WW1, and to ensure that they pass on what they have learned to their schools and local communities. We would expect the project value to be in the region of 5 300 000 GBP from 2013 to 2019 with half the money coming from the Department for Education and half from the Department for Communities and Local Government.
Scheduled date for start of award procedures.
The contract would be awarded in February 2013, allowing a period of development and testing before it goes live in SpringMarch 2014.
The required service will be the management of battlefield tours for schools that wish to participate in the project and includes:
— ensuring pupils and teachers from every maintained secondary school in England will have the chance to go on a tour of the great battlefields – such as the Somme, Verdun and Fromelles – and take part in remembrance ceremonies on the western front,
— —producing a high quality educational programme on WW1 which will include developing resources and materials for pupils and teachers.
Management of logistics directly or through third parts,
— Quality assurance of tour standards and arrangement including insurance, Criminal Record Checks, child safeguarding and Data Protection requirements,
—provision of specialist expertise and good educational background on WW1,
— capacity, capability and expertise to manage a large logistics project and to test the provision through piloting prior to its launch in spring I March 2014,
— coverage across the whole of England,
— collecting of management information and records on tours.
II.5)Common procurement vocabulary (CPV)

80000000, 60100000, 60200000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

A supplier day is planned for Thursday 8 November in London. The supplier day will provide the opportunity for all to input to the specification in an open and safe environment which will encourage innovative thinking based on outcomes rather than inputs. Enable dialogue with potential suppliers to capture innovative ideas, ask and answer questions. If you are a supplier interested in attending please send an email expressing your interest in attending and providing your contact details to: along with a brief overview of your organisation and specific interest in this requirement by close of play on Monday 29 October at noon. More detailed information will be emailed to organisations on receipt of email expressing interest.

The contract will be advertised in the Official Journal of the European Union (OJEU) in early November and tenders to be submitted to DfE by 14 December. The contract will be awarded in mid February 2013.
Disclaimers and conditions: No information contained on the DfE website, this notice or in any communication made between DfE and any party in connection with this requirement, shall be relied upon as constituting a contract, agreement or representation that any contract will necessarily be offered.
DfE reserves the right to change without notice any documents and communications, in whole or in part. Under no circumstances shall DfE incur any liability in respect of this supporting documentation and DfE will not reimburse any costs incurred by any parties in connection with their use of these communications nor in connection with participation at the Supplier Day.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:

GO Reference: GO-20121022-PRO-4335033.
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:22.10.2012