Yateley Town Council Grounds Maintenance Contract

Yateley Town Council Grounds Maintenance Contract

Yateley Town Council are seeking an organisation to deliver grounds maintenance services across Yateley, Frogmore and Darby Green. Services,

United Kingdom-Yateley: Grounds maintenance services

2018/S 158-362397

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Yateley Town Council
Council Offices, Reading Road, Yateley, Hants
GU46 7RP
United Kingdom
E-mail: tender@yateley-tc.gov.uk
NUTS code: UKJ3
Internet address(es):Main address: http://www.yateley-tc.gov.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42682

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.mytenders.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.mytenders.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Grounds Maintenance Contract

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Grounds maintenance for landscaped areas, open spaces, sports and other areas.

II.1.5)Estimated total value

Value excluding VAT: 770 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Yateley, Frogmore and Darby Green

II.2.4)Description of the procurement:

Yateley Town Council are seeking an organisation to deliver grounds maintenance services across Yateley, Frogmore and Darby Green. Services will include but not be limited to:

— cutting of grass and other vegetation,

— sports pitch maintenance,

— litter picking, waste clearing (including dumped waste), bin emptying,

— ditch and drainage channel maintenance and clearing,

— weeding,

— play area maintenance,

— tree survey,

— maintenance of Heathlands Cemetery,

— hanging baskets and summer bedding,

— provision of an out of hours and emergency call out service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2024
This contract is subject to renewal: yes
Description of renewals:

2 x optional 12 month extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers must demonstrate that they have relevant previous experience, as described in the Tender documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Minimum annual turnover. Suppliers must demonstrate that their annual turnover for each of the last 2 years has been at least 200 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As detailed in the Tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the Tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/09/2018
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=212956

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:212956)

VI.4)Procedures for review

VI.4.1)Review body

Yateley Town Council
Yateley, Hants
GU46 7RP
United Kingdom
Telephone: +44 7802493028Internet address: http://www.polarisprocurement.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: