Youth Education Services with Marketing Campaign
The service provider will be required to engage young people from across the UK on broad social issues, utilising their interest in music to gain their attention whilst also enabling and enhancing their abilities and empowering them to engage in broader society through the provision of activities, skills workshops and experiences.
UK-London: Youth education services
2013/S 091-155135
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Big Lottery Fund
1 Plough Place
For the attention of: Punim Anda
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072113736
E-mail: punim.anda@biglotteryfund.org.uk
Internet address(es):
General address of the contracting authority: http://www.biglotteryfund.org.uk/
Electronic access to information: http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm
Electronic submission of tenders and requests to participate: http://punim.anda@biglotteryfund.org.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Grant awarding body
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Youth Engagement Campaign.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK wide.
NUTS code UK
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK wide.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Big Lottery Fund (“BIG”) is seeking a service provider to deliver a UK wide youth engagement and outreach campaign. The service provider will be required to engage young people from across the UK on broad social issues, utilising their interest in music to gain their attention whilst also enabling and enhancing their abilities and empowering them to engage in broader society through the provision of activities, skills workshops and experiences.
The service provider will need to deliver a campaign with the following elements:
— UK wide youth network both virtual and physical.
— Youth Advocates / Ambassadors.
— Utilisation of youth clubs and publicly funded spaces.
— Support to young people through outreach work, mentoring, training and facilitation and advice (face to face and through the publication of guidance materials) – support could be provided through workshops, one to one sessions, practical/ hands on training and experiences, pop-up shows, publication of materials and other innovative methods of support that provide a real benefit to young people, for example accreditation. These services could be delivered through links with established providers or partner organisations.
— Music competition(s); UK wide or a series of supporting activity.
— Work readiness activities.
— Promotional engagement campaign(s) with support from music industry and/or music talent support and/or media/broadcast partnerships (UK, Country and Regional).
— 4 x country events (conferences or concerts) in Wales, Scotland, England and Northern Ireland). We would expect approximately 500-1000 young people to attend each event.
— Devolved delivery with a corporate strategic centre.
— The service provider will need to work closely with organisations in each country to ensure that the campaign being delivered in each country is fit for purpose.
— Citizenship thinking exercises.
— Continuation of care / pastoral care (this could be through links with established providers or partner organisations).
— Young person steering committee or similar involvement BIG expects that over the three year contract, the campaign through a combination of its virtual network and
face to face support will reach approximately 10 % of 14-24 year olds in the UK, with a particular focus on those facing disadvantages, for example, bullying, substance abuse or unemployment. Please see the ITT at http://www.biglotteryfund.org.uk/about-big/tender-opportunities for a full list of our requirements.
The service provider will need to deliver a campaign with the following elements:
— UK wide youth network both virtual and physical.
— Youth Advocates / Ambassadors.
— Utilisation of youth clubs and publicly funded spaces.
— Support to young people through outreach work, mentoring, training and facilitation and advice (face to face and through the publication of guidance materials) – support could be provided through workshops, one to one sessions, practical/ hands on training and experiences, pop-up shows, publication of materials and other innovative methods of support that provide a real benefit to young people, for example accreditation. These services could be delivered through links with established providers or partner organisations.
— Music competition(s); UK wide or a series of supporting activity.
— Work readiness activities.
— Promotional engagement campaign(s) with support from music industry and/or music talent support and/or media/broadcast partnerships (UK, Country and Regional).
— 4 x country events (conferences or concerts) in Wales, Scotland, England and Northern Ireland). We would expect approximately 500-1000 young people to attend each event.
— Devolved delivery with a corporate strategic centre.
— The service provider will need to work closely with organisations in each country to ensure that the campaign being delivered in each country is fit for purpose.
— Citizenship thinking exercises.
— Continuation of care / pastoral care (this could be through links with established providers or partner organisations).
— Young person steering committee or similar involvement BIG expects that over the three year contract, the campaign through a combination of its virtual network and
face to face support will reach approximately 10 % of 14-24 year olds in the UK, with a particular focus on those facing disadvantages, for example, bullying, substance abuse or unemployment. Please see the ITT at http://www.biglotteryfund.org.uk/about-big/tender-opportunities for a full list of our requirements.
II.1.6)Common procurement vocabulary (CPV)
80310000, 80570000, 79315000, 79416000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value of the Contract is GBP 3.85 m including VAT and expenses. Bids in excess of GBP 3.85 m will be excluded as unaffordable. However, BIG reserves the right to award further similar work to the successful bidder under this Contract up to a total contract value of GBP 4.85 m over 3 years.
Estimated value excluding VAT:
Range: between 3 208 333,30 and 4 041 666,60 GBP
Estimated value excluding VAT:
Range: between 3 208 333,30 and 4 041 666,60 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments will be made in accordance with the conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/about-big/tender-opportunities
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/about-big/tender-opportunities
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Bidders must confirm that the circumstances set out in Article 45(1) and 45(2) of Directive 2004/18/EC or or Regulation 23(1) or 23(4) of the Public Contracts Regulations 2006 (as amended) do not apply. Bidders that do not confirm this will be excluded from the competition.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: (1) Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be assessed before their tender is evaluated as follows: In order for us to carry out this assessment please provide copies of your last two year’s audited accounts and annual reports to include:
— Balance Sheet;
— Profit and Loss Account and Cost of Sales;
— Full notes to the accounts;
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit
the following documents instead:
— Balance Sheet;
— Profit and Loss Statement.
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
(2) Bids that exceed GBP 3,850,000 (including VAT and expenses) will be excluded from further consideration in the tender process.
— Balance Sheet;
— Profit and Loss Account and Cost of Sales;
— Full notes to the accounts;
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit
the following documents instead:
— Balance Sheet;
— Profit and Loss Statement.
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
(2) Bids that exceed GBP 3,850,000 (including VAT and expenses) will be excluded from further consideration in the tender process.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
(1) As a minimum, the bidder must have and provide evidence of 3 years experience successfully delivering similar contracts of this type, value and complexity including experience of:
(a) designing and delivering a UK wide campaign of a similar size (above GBP 1m) to time and to budget;
(b) working with the music industry and recording artists and/or media and broadcast organisations;
(c) providing support to young people through outreach work, mentoring and training; and
(d) delivering evaluations of projects of a similar scale, value and complexity.
The evidence must be supported by verifiable references.
(2) As a minimum the bidder must provide evidence that it has a quality management system in place.
(3) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
(1) As a minimum, the bidder must have and provide evidence of 3 years experience successfully delivering similar contracts of this type, value and complexity including experience of:
(a) designing and delivering a UK wide campaign of a similar size (above GBP 1m) to time and to budget;
(b) working with the music industry and recording artists and/or media and broadcast organisations;
(c) providing support to young people through outreach work, mentoring and training; and
(d) delivering evaluations of projects of a similar scale, value and complexity.
The evidence must be supported by verifiable references.
(2) As a minimum the bidder must provide evidence that it has a quality management system in place.
(3) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
BIG001-0382.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court, The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:7.5.2013