YPO Cleaning Equipment Hire and Servicing Framework

Hire of Cleaning Machines – Lot No: 1.

United Kingdom-Wakefield: Cleaning services

2020/S 050-119912

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: YPO
Postal address: 41 Industrial Park
Town: Wakefield
NUTS code: UKE45
Postal code: WF2 0XE
Country: United Kingdom
Contact person: Contracts Team
E-mail: contracts@ypo.co.uk
Telephone: +44 192466485

Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.duenorth.com/register?ReadForm

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO — 000998 Cleaning Equipment Hire and Servicing

Reference number: 000998

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

YPO are looking for providers to be appointed onto a framework agreement for the provision of cleaning equipment hire and servicing. The framework is designed to meet the needs of all public sector organisations by establishing an agreement where the end customer will place orders directly with the provider on a ‘Contract’ basis and the provider will deliver direct to the end customer on an agreed basis.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Hire of Cleaning Machines

Lot No: 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to be appointed onto a framework agreement for the provision of cleaning equipment hire and servicing. The framework is designed to meet the needs of all public sector organisations by establishing an agreement where the end customer will place orders directly with the provider on a ‘contract’ basis and the provider will deliver direct to the end customer on an agreed basis.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30 %

Quality criterion – Name: Customer service / Weighting: 30 %

Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/05/2020

End: 18/05/2024

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The framework agreement will cover the period from 19 May 2020 to 18 May 2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Service and Repair of Cleaning Machines

Lot No: 2

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30 %

Quality criterion – Name: Customer service / Weighting: 30 %

Price – Weighting: 40 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/05/2020

End: 18/05/2024

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the tender documentation/online tender located on our e-procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the framework agreement terms and conditions located on our e-procurement system. The web address can be found under procurement documents in ‘Communication’ section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/04/2020

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/04/2020

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx.

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England
Town: London
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/03/2020